Project Manager - Century City, United States - Commercial Real Estate & Property Management
2 weeks ago
Description
Job Overview:
This unique opportunity combines the responsibilities of project management with the agility of offering a chance to showcase your organizational prowess, excellent communication, and proactive problem-solving abilities.
Duties include:
Project Management
Office management; internal legal items; investor relations.
Environmental Social Governance (ESG) - Compliance for all properties and offices which involves coordination with asset Managers and Regional Directors in providing data for all the properties and GR Offices (2x per year).
KYC compliance for our banks, compliance teams and lenders which includes providing personal and confidential information for members of our Executive Management Team as well as coordinating with the CFO to provide confidential material and financials on Gemini Rosemont and related entities and individuals as requested.
Manage the corporate office and provide day to day support for Office Manager.
Recently managed and led the TI project including creating the budget and construction timeline while working with contractors and architects for 2AS lease renewal.
Day-to-day fiduciary accountability including the approval of internal and external wire approvals with various lending and bank facilities.
Collaboration with I.T. to build a database to help streamline the process of collecting lease data for estoppels.
Assist in reviewing, editing, and providing materials for capital raise on an ad hoc basis for Company Advisor or marketing manager as needed.
Provide day to day support for all teams and departments using historical and institutional knowledge in tracking down entities, documents, investor information, etc.
Approve invoices.
Coordinate with outside counsel on property related legal matters and investor related legal matters.
Manage the receipt of tax notices and co-ordinate responses with outside tax prepare and tax manager.
Maintain and update company organization charts.
Ad hoc projects and assignments from CFO.
Investor Relations
Legacy & RREAF Investors:
Serve as the point of contact for outside investors and limited partners, keeping them up to date regarding their investment, distributions, and other property-related inquiries.
Assignments of Limited Partner Interest - Obtain and Review all required investor documents when asked to assign limited partnership interest to a new entity.
Processing Assignment of Limited Partnership Interest - Draft Assignments for each limited partnership which requires understanding their partnership interest, initial distributions, and type of investment.
Collaborate with the investor, their heir, or their attorney to ensure the interest is assigned property, especially if assigning several new assignees.
Send to the investor for execution and notary (Assignments can be complex requests and detail to commitment amounts/percentages is crucial. This is a function that the company must be able to provide to all investors at any given time). Provide Tax Manager with Assignment and update necessary data in Yardi.Quarterly Distribution:
coordinate with Treasury and Accounting to ensure distribution amounts are correct and the checks are printed on the correct template.
Print and mail checks and quarterly letters paying special attention to investors with "special mailing" instructions (i.e. IRA's, etc.).Review subscription documents & correspondence for legacy investors as needed.
Provide investors with distribution history, including initial investment amounts and distribution dates and amounts.
Tax Estimate letters - coordinate with Tax Manger to send copies of annual tax estimate letters in November of each year.
Any returned estimates aides in determining if we need to contact the investor for an updated address which we need in order to mail the K-1's by March 15th.
Investor Checks and ACH Information - works with Treasury to update investor ACH information and track uncashed checks.Collaboration with I.T. on new investor portal.
Investor Portal - beta testing continually to ensure smooth transfer of all investors to the new portal.
Investor Checks and ACH Information - works with Treasury to update investor ACH information and track uncashed checks.
Partnership Agreements - review partnership agreements to ensure compliance with quarterly and annual reporting.
Valuations - Obtain year-end valuations on all of our properties from the COO/Analyst in order to provide year-end valuation letters for all active limited partnerships.
