College Advancement Coordinator - Milton, United States - LABOURE COLLEGE OF HEALTHCARE INC

LABOURE COLLEGE OF HEALTHCARE INC

Verified Company

Milton, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

GENERAL SUMMARY:

Reporting to the Executive Director, the College Advancement Coordinator serves as an office manager for the College Advancement department. This role includes both administrative duties and project oversight responsibilities. The Coordinator is primarily responsible for special events, gift processing, donor acknowledgment, and donor database management.

Essential Job Functions:

Special Events

Facilitates the efficient running of events, including Pinning Ceremonies (3/year), Commencement, Scholarship Ceremony, donor events, alumni events, and reunions
Maintains an annual calendar of event activities
Communicates with event vendors, collects quotes, manages contracts, and processes purchase requisitions

Development

Serves as a database manager for the donor management system Razor's Edge
Processes donations with accuracy and timeliness, capturing the appropriate data in the donor management software and quickly generating donor acknowledgment letters
Provides regular database maintenance ensuring accuracy in donor records
Generates fundraising reports and special reports as requested
Assists in collecting information for grant and foundation proposals
Assists team with the annual scholarship process, including donor updates, recipient thank you notes, student data collection, etc.
Provide administrative support to the Alumni Council as needed

Communications

Works with the College Advancement team to communicate regularly with donors and alumni
Collects content for Student Newsletters, social media posts, the _Labouré News_, and the _Annual Report_
Assists with photo and video shoots as needed
Maintenance of signage, SWAG, branded materials

Other Duties and Responsibilities:

Supports the Executive Director with administrative duties, supports members of the College Advancement team with projects as needed
Monitors and processes Advancement mail

Competencies:

Good Customer Service

Able to communicate respectfully and professionally with students, donors, alumni, and Labouré community members.

Teamwork

Shows respect to team members at all times; values the opinions of others; assists others when needed; participates effectively as a team member; balances personal contributions and needs with those of other team members to achieve common objectives.

Preparation, Knowledge, Skills & Abilities:

Bachelor's degree preferred
Experience with Razor's Edge is a plus, but training will be provided
Experience in event management a plus, though training and guidance will be provided
Valid Massachusetts license and access to a vehicle required
Availability for evening and weekend events (approximately 10x/year)
Ability to lift 20 lbs., walk up and down stairs
Comfortable speaking with individuals and groups
Ability to write clearly, professionally, and effectively
Excellent organizational and prioritizing skills
Ability to quickly learn necessary fundraising software tools
Proficiency in PowerPoint, Word, Excel, and Adobe Creative Suit