Business Manager - Princeton, United States - Princeton University

Princeton University

Verified Company

Princeton, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Overview:

This position reports to the Department Manager of Molecular Biology and is responsible for managing the day-to-day financial operations of a large academic department.

These activities include establishing budgets and internal controls, monitoring the expenses on departmental accounts, transferring funds, and providing financial analysis for departmental core facilities and other departmental functions.

Responsibilities:

Oversight of department funds

Formulation and oversight of the budget for the $4M annual administrative allowance and annual income of $8M from endowed departmental accounts
Creation and maintenance of departmental accounting and recording procedures to ensure an efficient and accurate information system and compliance with University policy
Analysis of financial data and preparation of financial information for periodic analysis and annual reporting as requested by department manager
Oversight, tracking and reconciliation of operating accounts, unrestricted funds, and endowment income accounts
Ensuring compliance with intended purpose for endowed funds as indicated in deed of gif

Financial approval and analysis

Drafting, communicating and enforcing departmental financial policies and ensuring overall compliance with University financial policies
Oversight and/or approval of all travel reimbursements, departmental expense cards, faculty moving and recruiting expenses, and expenses for other departmental initiatives
Financial oversight of 9 recharge centers including developing rates with Treasurer's Office, administration of subsidies and periodic reconciliation
Working closely with affiliated institutes and other programs to manage and reconcile the financial dealings of projects

Additional financial responsibilties

Attending all relevant training classes and staying current with changes in policies, procedures and processes pertaining to financial management
Serve as backup approver for COEUS and secondary approver for grants from other departments
Serve as backup for purchase orders and department credit card approvals
Monitor subcontractor receipts as well as other costsharing arrangements
Oversee gift, faculty startup, and research rebate accounts
Other duties as assigned

Qualifications:

REQUIRED
.Bachelor's degree with minimum of 4-6 years' accounting or business experience

.Ability to make judgments and ensure compliance with financial policies

.Demonstrated ability to create and manipulate financial data and perform analysis in Excel

.Ability to prioritize and handle multiple tasks to meet deadlines

.Accuracy and attention to detail in performing quantitative analysis

PREFERRED
.Experience with setting and monitoring complex budgets

.Knowledge of PeopleSoft, PRIME financial reporting, journal entry process, the Information Warehouse, and Labor Accounting is desirable but not required.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

KNOW YOUR RIGHTS

Standard Weekly Hours: 36.25 Eligible for Overtime:

No Benefits Eligible:
Yes Probationary Period: 180 days Essential Services Personnel (see policy for detail):

No Physical Capacity Exam Required:
No Valid Driver's

License Required:

No Experience Level:
Mid-Senior Level : #LI-ZY1