Accounts Payable Supervisor - Monticello, United States - Independent Support Services

Description

Accounts Payable Supervisor
Independent Support Services, Inc.

an expanding non-profit organization providing Fiscal Intermediary Services for 2000 individuals with disabilities who Self-Direct their services across New York is seeking an Accounts Payable Supervisor.

This position will be under the direction of the Accounts Payable Director and is based out of our agency office in Monticello, New York.

Summary of Position:

This individual reports to the Accounts Payable Director and is responsible for completing the necessary tasks to ensure all reimbursements and invoices are processed per the agency's protocols to ensure timely payment.

Will also assist the Accounts Payable Director in the supervision and training of AP Department staff, answering finance questions, investigating issues with vendor payments, and tracking/billing of housing and transition expenses.

Duties Position is in office during training period but could be hybrid in office/remote, but it depends on the need of the department.

Duties included but are not limited to data entry, scanning, filing and preparing batches to be paid. Position is full-time and schedule is a four day work week Monday - Thursday or Tuesday - Friday. EOE


Special Requirements for Position:

• Excellent verbal and written communication skills in order to be able to effectively communicate philosophy and regulations of Self
• Direction services and Financial Intermediary responsibilities.
• Detail oriented with ability to create and maintain organization. Excellent time management skills.
• Customer Service Skills and Professional in all interactions, which includes cooperating and interacting positively with coemployees, working as one of the team members, responding to customers in a polite manner, responding positively to supervision.
• Proficiency in mathematical skills necessary to review and assess budgets including rate, ratio, and percent with ability to draw and interpret graphs.
• Ability to solve problems and deal with variety of concrete variable situations where only limited standardization exists. With ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to work in fast paced office, with attention to detail, able to perform multifunctions and work under pressure
• Ability to be flexible and manage multiple priorities.
• Ability to work independently and as a team.
• Demonstrates analytical and problem solving skills.
• Excellent written and oral communication skills with the ability to communicate with program, fiscal and administrative staff.
• Familiarity and sensitivity in working with people with disabilities.
• Maintains high level of confidentiality due to nature of work performed.

Duties & Essential Elements (not inclusive)

• Works closely with the AP Director to coordinate daily operations, ensure compliance with regulations, manage staffing, and monitor objectives.
• Provide training, scheduling and supervision to AP Clerks including Senior AP Staff. Makes Disciplinary recommendation to Accounts Payable Director as needed.
• Supports the AP and Program Departments as a resource. Assists AP Clerks to troubleshoot challenging situations that may require supervisory intervention.
• Adheres to all agency, state and federal rules of Confidentiality, Incident Reporting and Management, HIPAA and Corporate Compliance.
• Abides by NYS Code of Conduct and Ethics reporting any allegations of abuse suspected, observed, or discovered per Regulations.
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills
• Assists with tracking and billing of housing and transition expenses.
• Researches problems with invoice allocations.
• Prepares and processes all vendor/contractor invoices and mileage/reimbursements in the absence of AP Staff.
• Files all completed mileage/reimbursements and vendor/contractor invoices per agency procedure.
• Understands the basics of Self
• Direction plans.
• Knows and follows Agency Policies and Procedures.
• Maintains a safe and orderly work environment
• Performs other duties as requested or required

Background/Education Required:

Bachelor's degree or Associate's degree with minimum of two years supervisory experience.

Minimum two years supervisory experience or administrative experience with nonprofit organization preferred.


Pay:
From $55,000.00 per year


Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Experience level:

• 2 years

Education:

• Associate (required)

Experience:

- supervisory: 2 years (required)


Shift availability:

• Day Shift (preferred)

Ability to Relocate:

• Monticello, NY: Relocate before starting work (required)

Work Location:
Multiple locations