Event Coordinator - Norcross, United States - Victoryatl

Victoryatl Norcross, United States

5 days ago

Description

Event Coordinator

Description

**PURPOSE:**

Works with internal and external parties to organize the various components needed to initiate, run and conclude event plans as developed by Director of Events.

**RESPONSIBILITIES (INCLUDING BUT NOT LIMITED TO):**

Coordinates and schedules the activities of pre-determined event plans.

Assist director with vendor research and bids in the development of event plan.

Assists in reviewing, revising and designing policies and procedures, regarding events.

Assists in managing event budgets and tracking event-related expenses.

Places orders and pick-up for supplies ad services required in event plan.

Develops Set-Up drawings, checklists, and coordinates with the ministry staff.

Assists ministries with coordinating transportation for events.

Arranges and signs for catering services.

Processes event requests with Calendar Administrator to ensure proper room reservations and Facility Services needs. Work closely with Calendar Administrator to ensure new events are communicated properly to event department.

Works closely with Facility Services and Calendar Administrator to ensure new events are communicated properly to departments.

Works closely with ministries throughout the church to determine target groups and programming for events, and provide consultation on best practices for events which other ministries manage.

Works closely with Events Administrative Assistant to coordinate Special Events and Hospitality volunteers for events with Team Leads.

Processes contracts and establishing timelines and reminders as required by contracts. Tracking event deadlines with various departments.

Submits all check requests for events and making sure all vendors are in compliance with Accounting Department guidelines.

Ensure all supplies needed for successful implementation of event plans are in place.

Assists Director in oversight and management of individual events, which may require evening and weekend work with pre-approved flexibility in schedule.

Reconciles credit card statements.

Attend and support SPM process as needed.

Requirements **COMPETENCIES:**

Communication, Cost Consciousness, Creativity, Detail Oriented, Planning, Project Management, Teamwork, Strategic, Results Driven

**SKILLS/QUALIFICATIONS:**

3+ Years experience in hospitality, event planning and office setting

Knowledge of project management software

Knowledge of Macintosh and Microsoft Office (Outlook, Word, Excel, PowerPoint)

Proficiency in Social Tables ideal, but not required

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Event Coordinator - Norcross, United States - Victoryatl

Description