Administrative Assistant - White Plains, United States - The LOFT LGBTQ+ Community Center

Description

AGENCY DESCRIPTION

Founded in 1983 and incorporated in 1993, The LOFT LGBTQ+ Community Center provides a safe gathering place for the lesbian, gay, bisexual, transgender, queer and supportive communities of Westchester County and the Hudson Valley region.

The LOFT facilitates a wide range of educational, health, social service, and recreational programs, and advocates for improved services for the LGBTQ+ community.

Our mission is to further the cause of inclusion, diversity, and pride through education, advocacy, and celebration.

***: The Administrative Assistant at The LOFT plays a pivotal role in providing comprehensive administrative support to the CEO and facilitating efficient operations within the organization. This position requires a detail-oriented individual with exceptional organizational and communication skills, as well as a strong commitment to advancing LGBTQ+ rights and equality. The incumbent will assist in various tasks, including administrative support, event coordination, fundraising efforts, and acting as a point of contact for Board Management.


Principal Functions

Administrative Support:

• Assist in billing and reporting procedures, ensuring accuracy and timeliness.
• Draft and proofread correspondence, reports, and other documents for the CEO and organization as needed.

Event and Meeting Coordination:

• Assist in the planning and coordination of events and meetings, including scheduling, logistics, and communication with stakeholders.
• Provide support during events and meetings, ensuring smooth execution and addressing any issues that may arise.

Records Management:

• Maintain accurate records and files, including donor and member information, in compliance with relevant regulations and policies.
• Assist in database management and updating records as necessary to support organizational needs.

Fundraising Support:

• Assist with fundraising efforts, including tracking donations, preparing acknowledgments, and maintaining donor relationships.

Office Management:

• Perform general office duties, such as ordering supplies, maintaining equipment, and organizing office spaces for efficiency.
• Coordinate with relevant departments to address facility needs and ensure a conducive working environment.

Board Management:

• Scribe and distribute Board Meeting minutes as defined by the Board Secretary.
• Collect and maintain monthly Board attendance and Give & Get Data.
• Assist the CEO with board communications, including scheduling meetings, distributing materials, and following up on action items.

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Required qualifications:_

• Cultural competency sensitivities to the diverse characteristics of the LGBTQ+ communities and intersections of identity including gender identity & expression, sexual orientation, age, race, ethnicity, disability, and socioeconomic status.
• Cultural and linguistic competence working with the transgender, gender nonconforming, nonbinary communities.
• Effective communication, computer and documentation skills; proficient in Word, Excel, Google Workspace and electronic record keeping.
• Must be able to work independently as well as collaboratively in a team environment.
• Must demonstrate sound judgement, initiative, discretion, diplomacy, and confidentiality.
• Must have reliable transportation.
• Bilingual +++

Job Type:
Part-time


Pay:
$23.00 per hour

Expected hours: 24 per week


Schedule:

• Day shift
• Morning shift
• Weekends as needed

Experience:

• Executive administrative support: 3 years (required)

Shift availability:

• Day Shift (required)

Ability to Relocate:

• White Plains, NY 10605: Relocate before starting work (required)

Work Location:
In person