Governance and Public Services - Chicago, United States - American Bar Association
Description
The American Bar Association (ABA) was founded on a commitment to advance the rule of law in the United States and beyond by providing practical resources for legal professionals, conducting law school accreditation, developing model ethics codes and more.
Today, the ABA remains a member-based organization that works to ensure access to justice for all, a fair legal process, and respect for the rule of law at home and across the globe.
The ABA is committed to service and refining the standards that guide the legal profession. ABA staff are provided multiple types of continuing education and career development opportunities.Your work will help eliminate bias, enhance diversity, and advance the rule of law throughout the US and around the world.
The ABA recognizes the value staff contribute to our success through a generous benefits package that protects their health and their financial security.
The ABA's wide array of benefit offerings include 401(k), medical, dental, vision, flexible spending accounts, health spending accounts, supplemental life and disability insurance, prepaid legal programs, and a complimentary membership to the American Bar Association, which offers additional benefits.
Job Summary/General Purpose of Job- Performs complex administrative support activities in support of an Associate Executive Director or higher position.
- Performs diverse, complex, and highly confidential administrative and secretarial support in support of a senior executive staff member.
- Utilizes an advanced understanding of the Association's policy, procedures, and practices to optimize daytoday operations and to mitigate any administrative disruptions or interruptions of the assigned senior leader.
- Independently responds to inquiries from members, senior leaders, and department heads based upon an understanding of operations, referring only the most complex matters to the senior staff member being supported.
- Creates and/or modifies processes which reduce waste, optimize deliverables within the department budget, and/or improves services to our members and our coworkers.
- Maintains the utmost confidentiality of the information of which they use and/or become aware of through the normal course of business.
- Prepares agendas and records minutes of meetings.
- Independently prepares special reports and analyses and provide findings and recommendations to the supervisor.
- Creates and/or modifies processes which reduce waste, optimize deliverables within the department budget, and/or improves services to our members and our coworkers.
- Maintains the utmost confidentiality of the information of which they use and/or become aware of through the normal course of business.
- Prepares agendas and records minutes of meetings.
- Independently prepares special reports and analyses and provide findings and recommendations to the supervisor.
- Screens calls and visitors, drafts correspondence, schedules meetings, makes travel arrangements, and monitors progress against goals of the directs to the senior staff executive.
- May provide work direction to other administrative staff to ensure project completion and to ensure work balancing across the division.
- May provide assistance to the senior executive at ABA meetings, external meetings, and symposia.
- Performs other related duties as required.
- Possession of a high school diploma/GED.
- At least five years' experience providing administrative and secretarial support to a senior leader in a business.
- Previous experience working with highly confidential information and maintaining the confidence of such information.
- Advanced level skill in Microsoft Word (for example: adding developer tab, creating a macro, formatting table style, inserting comments and/or creating a mail merge)
- Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
- Possession of an associate degree or higher.
- Previous budget management experience.
- Typical office work environment.
- As a normal course of business, this job will typically require travel up to 10% of the time.
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