Administrative Project Coordinator - Houston, United States - Duplantis Design Group, PC

Duplantis Design Group, PC
Duplantis Design Group, PC
Verified Company
Houston, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
:


As a project coordinator, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.

ACTIVITIES + RESPONSIBILITIES:


  • Promote DDG's core values, both internally and externally, and comply with the DDG Company Manual
  • Manage and screen all calls, direct accordinglyprimary phone contact
  • Schedule meetings as needed.
  • Conference room coordination.
  • Assist in team travel arrangements as needed.
  • Receive, sort and deliver mail.
  • Maintain filing system organization for respective teams and individual projects
  • Assists department with transmittals and FedEx
  • Set up proposals.
  • Completing and submitting Expense Reports
  • Shop drawing management
  • Assist Survey organization as needed.
  • Maintain deadline calendar and project status list for the civil department
  • Schedule and coordinate internal lunch and learns and continuing education seminars
  • Order and maintain office supplies
  • Complete expense reports.
  • Create transmittals and schedule Fed Ex deliveries, courier deliveries, and mail project documents
  • File, scan, and archive office files and project files
  • General clerical tasks for project managers
  • Help manage engineers individual continuing education records
  • Assist PM's by drafting design proposals and amendments
  • Maintain proposal tracking system
  • Coordinate contract review for project managers
  • Work with PMs and APMs to develop a reusable file structure template w/ typical documents used on projects already saved in folders
  • Pick Up/ Drop off project related documents from clients, municipalities, etc.
  • Manage approval agencies permitting systems including project submittals, tracking reviews and approvals.
  • Assist in necessary project documents for project managers such as field reports, comment response letters, meeting notes, minutes, or agendas from DDG standard templates

QUALIFICATIONS:


  • Associate degree in a relevant field, bachelor's degree preferred
  • Experience as an administrative assistant preferred
  • Knowledge of Office equipment, such as computers and printers
  • Proficient in Microsoft Office suite
  • Attention to detail, organization and problem solving skills
  • Written and verbal communication skills
Pay:

$ $20.95 per hour


Benefits:


  • 401(k)
  • 401(k)
matching

  • Dental insurance
  • Health insurance
  • Health savings account
  • Paid time off
  • Professional development assistance
  • Referral program
Schedule:


  • 8 hour shift
Ability to Relocate:


  • Houston, TX
:

Relocate before starting work (required)

Work Location:

In person
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