Executive Assistant - Bakersfield, United States - HEALTHCARE FINANCE DIRECT LLC

HEALTHCARE FINANCE DIRECT LLC

Verified Company

Bakersfield, United States

4 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

:

Are you EPIC?
values in all that you do? At HFD, our core purpose is to help the underserved live healthier. In order to accomplish this mission, we must ensure that our team is aligned with our E.P.I.C.

values:

-
Excellence:

Always exceeding expectations
-
Passionate:

Executing with boldness
-
Innovative:

Pioneering a better way
-
Collaborative:

Together, we win

The EPIC Executive Assistant
we are looking for is located in the office and will perform a variety of administrative tasks and support our company's senior-level managers and office. Executive Assistant's responsibilities include managing calendars, travel arrangements, meeting arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities:

Act as the point of contact among executives, employees, clients, and other external partners
Handle and manage information flow, requests, feedback, and queries quickly and professionally.
Manage executives' calendars and set up meetings, provide reminders as needed, and maintain a master corporate calendar of all conferences, allhands events, holidays, and executive meetings.
Arrange executive travel, hotel, and dining arrangements as needed
Take minutes during meetings & accurately enter notes, and distribute
Plan, Facilitate and coordinate with key stakeholders all quarterly offsites
Monitor office and kitchen supply levels; reorder when appropriate
Screen and direct phone calls and distribute correspondence
Develop and carry out an efficient documentation and filing system for electronic records
Delegate tasks as appropriate to other members of the team

Requirements:

Requirements

Minimum 2 years experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another admin position
Full knowledge of office management systems and procedures
Basic bookkeeping and math skills
Proficiency in English
Exemplary planning and time management skills
Ability to stay calm and ontask in highstress situations
Current in today's office technology and computer software, including MS Office
Ability to multitask and prioritize daily workload
Highlevel verbal and written communication skills
Discretion with personal and confidential information
HubSpot Experience Desired
PA diploma or certification is a plus