12-month Administrative Assistant - Downingtown, United States - Downingtown Area School District

Downingtown Area School District

Verified Company

Downingtown, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

JobID: 5134

Position Type:

Support/Administrative Assistant
Date Posted:

5/24/2024
Location:

Downingtown Middle
Date Available:

07/01/2024
Closing Date:
05/24/2024

Position: 12-month Administrative Assistant

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Locations: Downingtown Middle School

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Pay Rate: $21.11 per hour
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Schedule: 7 hours per day, 5 days per week, 260 days per year (12-months)

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Benefit Eligible: Yes

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Effective Date: July 1, 202

Are you passionate about helping ALL students learn in a collaborative environment? If so, we may have the career for you Downingtown Area School District is excited to announce an opening for a
12month administrative assistant at Downingtown Middle School.

At DASD, we are committed to sharing values of diversity and inclusion in order to achieve and sustain excellence in education.

As a diverse district, we continually seek ways to strengthen our educational environment.

We believe that we can best promote excellence by recruiting and retaining a diverse group of staff who bring various backgrounds and perspectives.

Our ability to create and maintain a climate of respect is critical to attaining the best teaching and learning environment.

If you want to be part of our "Downingtown Proud" team - please apply Help us with our mission to educate all students to meet the rigorous challenges of a global society.

At the Downingtown Area School District we value our employees.

We seek to hire new staff who:

Communicate openly to build relationships and trust
Partner with team members to see the TEAM succeed
Demonstrate a growth mindset and seek ongoing opportunities for growth
Embrace and support a safe and inclusive environment
Eagerly and enthusiastically support student learning
Strive to be kind and reflective
Focus on the solution and put people first
Lead by example

Job Summary:
Provide administrative assistant support, as the Principal's liaison, to ensure the smooth and efficient operation of the entire school in delivering instructional and recreational services to the student body

Qualifications:

_To successfully perform this position, a person must be able to perform each primary duty satisfactorily._

High school diploma with demonstrated administrative assistant experience in word processing, bookkeeping, and record keeping systems required. Completion of course work in accounting preferred.
Effective interpersonal skills with the ability to diplomatically interface with students, parents, coaches, officials, teachers, administrative staff, and external contacts required.
Proficiency in the use of the personal computer, calculator, and other office equipment, plus organizational and communication skills required.
Proficiency in the use of technology for individual and system management, communication, and research.
Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements

Duties & Responsibilities:
_(Abbreviated - Please review the attached Job Description for more details on this specific opportunity)_

Processes and distributes all mail; answers telephone, greets and assists visitors; and maintains daily calendar for principal
Distributes annual budget information to teachers. Enters orders online in current software system for all staff
Types and distributes teacher evaluations annually. Maintains staff files
Distributes and maintains records of student grades, including honor roll list; processes schedule changes
Maintains student activities, faculty, and petty cash accounts
Prepares back to school night packets for parents; assists with preparation for parent conferences; attends back to school and conference nights to provide office assistance as needed
Collects money due, materials, and books; directs funds to appropriate department
Administers and grades end of year final makeup exams and enters grades in student transcript
Processes timecards and hours for activity/intramural clubs and homebound instruction
Enters facility usage requests and maintains building usage schedule in current software; maintains building activity schedule book to coordinate room usage during school day
Processes conference/workshop requests
Orders supplies, adds money to postage meter, and troubleshoots problems regarding copiers, fax machines, printer, and postage meter
Types and publishes daily bulletin to school website; distributes on docushare to staff and TV studio
Maintains current faculty and student handbooks and distribute
Orders buses or coach charters for field trips; processes trip requests.
Orders general supplies, academic awards; conducts periodic inventory and reorder supplies as needed. Updates list and prices of textbooks and core supplement books
Types flyers, district memos, building information, student awards, etc.; distributes to staff mailboxes as needed. Provides materials to homeroom teachers