Project Manager, Procurements - Boston, United States - Cannabis Control Commission

Cannabis Control Commission
Cannabis Control Commission
Verified Company
Boston, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

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Description

PURPOSE OF THE JOB


The Procurement Manger will handle the bidding, monitoring, awarding, encumbering and tracking of procurements consistent with procurement law, regulations and best practices while utilizing the Commonwealth's e procurement system COMMBUYS and accounting system MMARS.

The Procurement Manager will provide support and customer service on all matters relating to the purchasing of goods and services for the Commission, and also oversee the coordination and the timely completion of key procurement projects and ensure they are completed within scope and budget.


ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • Manage all aspects of the procurement process utilizing COMMBUYS to support bid postings, contract awards, and purchase order activity.
  • Review and prepare bids and RFQ/RFR's for posting, including 801 CMR 21.00 goods & services procurements.
  • Collaborate with staff to define scope, objectives, deliverables, success criteria and strategic cross functional alignment in procurements.
  • Monitor execution of contracts and contractrelated activities in to ensure compliance with agreements and established performance standards and to recommend or request amendments or extensions of contracts.
  • Prepares Master Service Agreements in MMARS and monitor spending.

OTHER DUTIES AND RESPONSIBILITIES

  • Monitor the procurement schedule and contract effective dates, including statewide contract dates.
  • Conduct regular monitoring of contract spending activity and run reports for contract managers and the Finance department.
  • Ensure MMARS is accurate and up to date, including preparation of encumbrances and closeout of the fiscal year.
  • As appropriate, meet with vendors and other state officials to stay informed on products and services available to the Commission.
  • Oversees the yearend procurement operations to meet all internal and external deadlines, including participation in the "Open and Close" for each fiscal year.
  • Maintain the highest standards of personal, professional and ethical conduct and support the Commission's goals for a diverse and culturally aware workforce.
  • Perform related duties as assigned.

Qualifications

KNOWLEDGE AND SKILLS

  • Organized and effective collaborator, showing strong interest in systems and process improvement.
  • Strong technical, analytical and problemsolving skills.
  • Demonstrated ability to analyze business situations, create processes, and demonstrate problem solving and analytical thinking skills for the success of the project.
  • Strong communication skills with the ability to tailor information that establishes rapport and the ability to communicate and disseminate this information across the Commission.
  • Ability to work on multiple assignments; exercise good judgment in decisionmaking; meet deadlines; work independently, demonstrate an attention to detail and be flexible.
  • Adept at presenting information in an accurate and concise format.
  • Ability to think critically and strategically.
  • Comfortable working independently, as well as with teams.
  • Commitment to Commission's mission, standards and goals.

EDUCATION AND EXPERIENCE

  • Bachelor's degree in business management, Accounting, or related field from an accredited institution of higher education required with a minimum of 35 years procurement experience.
  • In lieu of a bachelor's degree, five (5) to 10 (ten) years of relevant State procurement experience may be substituted
  • Demonstrated knowledge of the Commonwealth's procurement laws, regulations, rules and procedures.
  • Demonstrated experience of the state procurement system COMMBUYS, and Massachusetts Management, Accounting and Reporting System (MMARS).
  • Working knowledge of accounting principles and internal controls.
  • Demonstrated leadership with strong organizational and customer service skills, attention to detail and process redesign experience.
  • Strong experience using Microsoft Applications.
  • Planning and organizational skills.

Benefits Package:

The Commission is pleased to offer a comprehensive benefits package to its employees. The specific components and eligibility may vary based upon position classification, hours worked per week and other variables. Therefore, specific benefits for this position may be discussed as part of the interview and offer process.

This position is non-civil service. This position is an exempt position.

The overall benefits available include:

paid vacation, sick and personal leave time, health, dental and vision insurance through the Commonwealth's Group Insurance, and optional pre-tax Health Savings Account plans.


In addition, the Commission provides employees the opportunity to elect life insurance, long-term disability insurance, deferred compensation savings, tuition remission and pre-tax commuter account plans, along with other programs.


Commitment to Diversity:

The Commission is committed to building a diverse staff across its entire a
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