Administrative & Property Mgmt Assistant - Tewksbury, United States - Keyrenter Property Management

Description

• Assist in tracking and responding to client administrative requests
• Manage and track city and subsidized housing inspections and required documentation & filings

• Confirm renewals vs moveouts
• Create repair list for vacant units, coordinate scheduling of work/cleaning prior to new moveins
• Manage and track Lease Applications
• Assist in creating Lease and Lease Renewal documents
• Enter new tenants, properties and vendors into software system

• Support Maintenance Coordinator where necessary in ensuring all repairs/maintenance work orders are handled and completed on time and satisfactorily.
• Support Vendor invoicing process leading up to month end

• Drive to meet vendors & tenants at properties to provide access when necessary
• Drive to pick up supplies when necessary
• All driving is within a 20 mile/30minute radius of office

• Professional Phone Skills.
• Receive and handle calls from existing clients in a professional manner that demonstrates professionalism and competence.
• Receive and handle calls from vendors, tenants, and prospective tenants in professional manner
• MS Office Word and Excel proficiency.
• Write professional letters to clients, vendors, etc., with full command of grammar, spelling, letter, and envelope formatting
• Proficiency creating and managing basic excel spreadsheets to track projects, expenses, vacancies, etc.
• Computer literate with experience learning new software programs including Appfolio
• Office management, administrative and organizational skills
• Spanish and/or Portuguese fluency a plus

• 8 hour shift
• Monday to Friday

• Customer service: 1 year (preferred)

• Tewksbury, MA: Relocate before starting work (required)