Secretary - Yuba City, United States - E Center
Description
POSITION DESCRIPTION:
Secretary
LENGTH OF WORK YEAR: 12 months
BENEFIT ELIGIBLE:
E Center has competitive benefits which include:
- Medical, Dental and Vision insurance
- Employee contribution 403b with Agency matching (depending on funding)
- Supplemental life insurance
- 13 paid holidays annually, and competitive paid time off accrual rates
GENERAL:
Under the direct supervision of the Center Director provides general clerical support to administrative unit of the program.
ESSENTIAL JOB RESPONSIBILITIES:
PERFORMANCE INDICATORS
Administrative and Clerical Support (100%)
- Receives, screens, and refers incoming telephone calls, correspondence and visitors.
- Provides general clerical support, including typing duplicating, and collating, document formatting, mailing, filing, screening incoming calls and correspondence.
- Prepares memorandums, business correspondence, reports, special projects, and records such as agenda, notices, minutes, and resolutions for meetings, etc., as directed.
- Assists with travel arrangements and events coordination.
- Maintains inventory of office supplies and equipment, ordering as needed.
- Maintains and operates various office machines, including, but not limited to photocopier, typewriters, FAX, personal computer, as assigned.
- Evaluates office procedures and recommends changes to increase efficiency.
- Initiates and creates databases and use of other computer technologies to increase efficiency of operations.
- Opens and distributes incoming mail, posts outgoing mail, posts incoming checks and ships overnight packages.
- Assists in data collection and organization of projects.
- Updates Agency Administrative forms as assigned.
- Supports the submission of vehicle mileage reports and DMV registrations for Agency.
- Completes and submits accurate and timely reports as assigned.
- Participates fully and works cooperatively as a team member; addresses complaints and works to resolve problems effectively and efficiently.
- Maintains confidentiality with respect to information and records concerning children, families and staff.
- Supports the Agency Safety program.
- Other duties as assigned.
SECONDARY FUNCTIONS:
- May train other clerical support personnel.
- Overall responsibility for overseeing cleanliness of immediate area.
- Runs errands outside of the office, if needed.
- Other duties as assigned.
MINIMUM REQUIREMENTS:
- Bilingual, biliterate, English/Spanish, English/Punjabi, English/Hmong, and/or other language ability highly desired.
- State regulations require a physical examination, current tuberculosis test, and verified fingerprint and criminal records clearance before beginning work.
- Possession of a valid drivers' license; current personal vehicle insurance or safe driving record sufficient to ensure insurability through Agency policy.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent.
- Ability to deal with problems involving several concrete variables in standardized situations.
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