Assistant Director of Administration - Cambridge, United States - Harvard University

Harvard University

Verified Company

Cambridge, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Job Summary

Position Description

Financial Management

Prepare and oversee the annual office budget; Provide budget guidance and preparation for budget meetings
Review and reconcile financial data, including budget to actual reviews; Summarize department finances, including adjustments and variances, for department leadership
Respond to periodic financial inquiries from the finance office
Oversee and approve payments, reimbursements, payment requests/invoices, and journal transactions processed by department staff
Respond to stewardship inquiries from the Development office

Human Resources Management

Oversee hiring, payroll, and management processes for staff and student employees
In consultation with Directors and managers, coordinate workflow for other administrative support staff
In partnership with hiring managers, facilitate recruitment for any open staff positions from requisition/posting to onboarding
Reconcile/track/oversee payroll and absences for staff
Provide support, training, and conflict management for employee relations issues as needed
Communicate HR programs; staff award programs, summer youth hiring program, etc.
Oversee performance management and goals process, provide training and support

Operations Management

Manage staff roles and responsibilities
Understand and communicate the needs of building facilities to inform the capital plan
Oversee any maintenance and/or work order requests and communicate any facility or construction messages as needed
Draft and communicate policies on the usage of space in the community
Oversee technology use and support

Administrative Leadership

Provide advice and support for department leadership on key administrative issues
Participate in a range of office events including meetings, workshops, and college-wide gatherings
Propose and implement office processes and policies
Oversee department communications, calendar, and website
Manage special projects and other duties as assigned

Basic Qualifications

Additional Qualifications and Skills

Administrative experience in a University or nonprofit setting strongly preferred
Demonstrated supervisory, financial, organizational, budgetary, and oral and written communication skills
HR experience preferred
Capacity to work with, and resolve conflict among, personnel with different styles essential
Experience using technology to improve workflow essential
Strong attention to detail and ability to collaborate well with students, faculty, and staff

Physical Requirements

Regular walking and occasional strenuous physical activity in event management

Working Conditions

Office setting, hybrid

Additional Information

Harvard College is part of Harvard University, offering a unique learning experience with world-class faculty and diverse student community

Work Format Details