Project Coordinator - Anaheim, United States - AME IT Solutions

Description

Job Title:
Project Coordinator

Location:
Anaheim, CA (Hybrid)**
Term: Contract/W2
This individual will work closely with various Project teams across a multi-disciplinary, multi-function group of technologists and business professionals. This role requires strong organization skills as well as the ability to communicate effectively across diverse audiences.

Primary responsibilities include coordinating activities, resources, equipment and information across the teams involved in the project(s), monitoring project phases and schedules, tracking progress, communicating project milestones, tasks and risks as well as facilitating project plan meetings and working sessions, aligning internal team members and external stakeholders.

The Project Coordinator works in a dynamic, collaborative environment and reports to Enterprise Technology, Sr.

Manager, Program Management and may support technology projects across from ETech Digital Experience Platforms, Core Systems, and Platforms, Network Infrastructure, Cloud or Operations portfolios.

Job Responsibilities & Duties
Project Coordination Delivery

Performs project coordination responsibilities with the support and guidance of senior project management team members

Accountable driving the execution and delivery of one or multiple project work streams or tasks and/or supports a smaller initiative from start to finish

Demonstrates a clear understanding of the project/program's vision, objectives, scale and scope of work, expected outcomes, business value, impact and timelines.

Creates schedules for one or multiple Project work streams inclusive of key deliverables and milestones.

Provides the Project Governance team with timely updates on workstream progress to control and monitor the project.

Support project financial forecasts including resource plans and other expense plans at work stream level

Diligently follows guidance on process and practice improvements in the project management environment

Ensures critical day-to-day project deliverables progress forward to deliver specified requirements, objectives, and value

Fosters a culture of inclusivity among the Project team

Foster a team environment of self-organization, retrospect to learn and adapt with the goal of delivering the highest value to our guests and cast.

Vendor and International Team Management

Support and align with 3rd party vendor and international team's PM to ensure deliverables are complete in a timely manner

Demonstrate flexibility to align with international time zones as necessary

Submit and monitor requests for various types of services (e.g. equipment deliveries)

Evaluates and harmonize vendor's timelines/schedules and dependencies with the various work streams to ensure alignment with overall project/program objectives

Escalates to remediate risks/blockers impeding vendor's forward progression, as necessary


Responsibilities:

Financial Management

Support the Project/Program Manager with finance/budget responsibilities as needed.

Status Reporting

Provides input for program/project status reports to demonstrate project/workstream overall health, key performance indicator (KPI), risk, issues, accomplishments, next steps, and escalation requests

Identifies and escalates issues and risks on project workstreams in a timely manner

Communication

Facilitates project team meetings effectively.

Distributes timely and effective project meeting updates and call to action updates across project teams

Demonstrates effective communication skills to facilitate project-related conversations with service owners, and driving tasks to completion across multiple supporting teams

Escalates the need for guidance and support to direct manager effectively

Project Management Lifecycle Disciplines

Understanding of integrated systems lifecycle development utilizing different - and sometimes - multiple development models (e.g., agile, waterfall, hybrid, etc.)

Understanding of product and software development lifecycle processes, procedures, and tools and/or understanding of network infrastructure deployment.

Exposure to using modern work management and collaboration tools (Smartsheet, JIRA, MS Project on the Web, Confluence, SharePoint/Teams, Slack)

Ensures project document repositories are maintained and updated.

Technical Depth

Guidance in Program Management Discipline

Participates in guiding the team to think Lean and be Agile,

Participates in program management/peer mentorship,


Experience Required
1+ years of applicable project management experience in a fast-paced environment, preferably for a large company.


Required Education
BA/BS in business, computer science preferred, or other technical field or appropriate work experience.


Skills / Specialized Knowledge/ Competencies
Excellent written and verbal communication skills.

Excellent meeting facilitation and presentation skills.

Strong ability to meet deadlines.

Applied or conceptu