Data Entry Specialist - Spring Hill, United States - Access Healthcare Physicians, LLC

Access Healthcare Physicians, LLC

Verified Company

Spring Hill, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Skills:

Strong interpersonal and oral communication skills including telephone and face to face etiquette.
Ability to work as a team and also independently and remain on task.
Good organization and planning skills.
Ability to pay attention to details while multitasking.
Ability to prioritize and multitask in order to meet deadlines.
Strong customer service skills.
Ability to think creatively and solve problems quickly and independently.
Knowledge of managed care, Medicare, MRA, HEDIS and how to work with Health Plans is preferred.
Ability to keep confidential information private and to not share privileged information within and outside the company.

Duties and Responsibilities:

Include but are not limited to:

Employee will be responsible for supplies ordering: Sir Speedy, McKesson, Hyalgan, Procrit, & DM Supplies
Entering orders with accuracy, in a timely fashion, following up periodically, and ensuring approval has been received prior to creating any new orders.
Monitoring the medication temp log morning for accuracy and completion both in the morning and evening.
Answering calls: Incoming Inquiries, taking messages, and following up as needed.
Make Med. Adherence Part D Phone calls to members.
Granting System Access and Requests: Labcorp, Quest, Availity, Calypso, UHC, F/O referral portals, Compass, Wellcare, McKesson Supply Manager
Following up with employee once giving/denying access
Providing login guidance
Forwarding requests to the appropriate party if the request is beyond the executive assistant for operations scope of responsibility
Setting new hires up for the appropriate portals
Terming access as needed
Changing employee's location
Marketing Requests:
Sending unable to reach you and sympathy cards
Logging into spreadsheet
Sending to requestor in a timely fashion
Ordering inventory when running low
Sending posters and signs as needed
As the executive assistant for operations you will be asked to work on projects frequently with a sense of urgency and incredible attention to detail. You must be able to manage your time and complete standard daily activities while still making project deadlines. When the first draft of project is complete, you will submit to the Director of Operations for approval and/or feedback
Plan events: Send invites, place orders, and other tasks as they relate to event planning. These events can range from lunches to much larger events such as pod meetings
Scheduling and assisting in meetings: Using Go to Meeting or Go to Webinar to schedule meetings for Operations Managers
Reporting: Accureports, Covid Call Attendance Tracking, Percentage of Patients Seen Reports, Adding New Users, Provider Monthly Summaries
Maintaining IPA Directories: Team Leads, Providers (New and Termed), Plans, Panel Status, Phone, Fax Numbers, and Addresses
Taking inventory on a quarterly basis for Covid Supplies and Covid Stockpile
Checking smartsheet and sending supplies as needed to offices
Transfers: Flu Vaccine, Covid Supplies, Miscellaneous items. Ensuring forms are filled out properly and sent to the appropriate areas once transfer has been completed
Maintain receipts and employee travel log
Supporting the Director of Operations in any capacity as it relates to operations

Requirements:

Ability to get along with many different types of people to promote a smooth and communicative work environment.
Strong communication skills both written and verbally
Ability to handle incoming issues in an effective way with correct prioritization
Willingness to help out when needed, potentially with tasks that aren't a part of the typical job description
Ability to thrive under pressure and manage stress properly to promote successful outcomes
Excellent time management skills
Strong attention to detail
Sense of urgency for completing tasks

Education and Experience:

High School Diploma or GED required
Job experience that shows progressive growth
Knowledge of HEDIS, MRA and Medicare Advantage plans
Experience in high stress situations that require detail oriented though process and multitasking.
12 years of proven experience as an administrative or executive assistant
Bilingual is a plus

Computer Skills Required:

Microsoft Word, Excel (intermediate level or above), Outlook, PowerPoint

Computer Skills Preferred:

Web Site Management, Database Queries, Accureports, Health Plan Portal knowledge (Freedom, Optimum, Wellcare, Humana, Ultimate, Coventry)

Pay:
$ $18.00 per hour

Expected hours: 40 per week

Benefits: