Grants Administrator, Dept. of Surgery Hybrid - Boston, United States - Brigham & Women's Hospital(BWH)

Brigham & Women's Hospital(BWH)

Verified Company

Boston, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Grants Administrator, Dept. of Surgery HYBRID
The Grants Administrator will have at least two years' experience in pre
- and post

PRINCIPAL DUTIES AND RESPONSIBILITIES:

RESEARCH ADMINISTRATION - Engage as part of the research team in problem-solving, process analysis and pre
- and post-award activities.

Pre-Award

Works with Principal Investigators and their support staff to coordinate all aspects of grants submission, including but not limited to, preparing budgets and budget justifications; ensuring proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions.
Apprises investigators of submission dates and any changes in the funding guidelines and submission process, both internal (BWH/Partners) and external (granting agencies and subcontracting institutions.
Develops collaborative working relationships with ancillary services such as Research Management, Corporate Sponsored Research and Licensing, Purchasing, Partners International Office, etc.
Creates an Insight record for all proposals and agreements.
Collects and compiles all internal and external documents, including from institutions included as subcontracts on proposals.
Reviews all proposal and agreement related documents for accuracy and completion before uploading in Insight and submitting to Research Management.
Communicates any changes requested by Research Management and works with PIs and other research staff to ensure that changes are made in a timely and accurate manner.
Sets up an online folder for all proposals and agreements and saves relevant documents.
Compiles JIT documents, IRB, IACUC and other support pages.
Other duties as assigned.

Post-Award

Sets up online postaward folder and saves all relevant documents, including materials submitted during the proposal process.
Tracks spending to ensure availability of funding and compliance with institutional, federal, and granting agency requirements.
Provides consistent and accurate financial reports to investigators on a monthly, bimonthly or quarterly basis to investigators regardless of funding level. Works with investigators to identify funding shortfalls in advance of project end date.
Works with Department of Surgery Finance Office and Partners Research Finance on timely submissions of salary distribution changes (EDC/RPO), invoicing, journal entries, and other required transactions.
Facilitates timely payment of subcontract and other invoices.
Other duties as assigned.

QUALIFICATIONS:

Bachelors degree in Business or equivalent.
2+ yrs exp, demonstrated research administration experience with pre

- and post
- award emphasis.

General knowledge of NIH and other federal, state and foundation regulations and requirements.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

Strong analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures
Interest and enthusiasm for change
Ability to resource efficiently
Strong interpersonal/communications skills
Demonstrated ability to be organized and flexible in an environment, which requires continuous monitoring of priorities
Highly goal oriented, selfmotivated, and able to work independently as well as in coordination with various teams
Willingness to take on new challenges and openness to change

FISCAL RESPONSIBILITY:
Responsible for a portfolio of research grants and sundry funds within the Department of Surgery

EEO Statement

Primary Location MA-Boston-BWH Boston Main Campus

Work Locations BWH Boston Main Campus 75 Francis St Boston 02115

Job Research Finance

Organization Brigham & Women's Hospital(BWH)

Schedule Full-time

Standard Hours 40

Shift Day Job

Employee Status Regular

Recruiting Department BWH Surgery

Job Posting May 17, 2024