Assistant - San Diego, United States - VetPowered, LLC

Description

Marketing Blurb:

VetPowered, LLC, named 2020 Veteran Owned Small Business of the Year in the United States is a rapidly growing San Diego based corporation specializing in manufacturing, welding, fabrication, machinery repair and customized training under private and US Government contracts.

VetPowered employs a highly trained workforce that uses the latest in cutting edge CNC equipment. VetPowered is dedicated to bringing advanced manufacturing back to America.


About the Position:

YOUWicked-smart, ridiculously organized and often referred to as the most capable and resourceful person people know. You graduated at the top of your class, are personable, and incredibly driven to succeed. Computer prowess, online research, and social graces are skills that you mastered years ago.

You want to live here in San Diego, CA. Close to the beach. Washington DC and New York suck this time of year.

You take pride in having a supremely high attention to detail, relentless follow-through, and injecting everything you do with intelligence.

You want to work at a place that makes a difference. Where everyone is smart but not arrogant. Where everyone focuses their intelligence towards the greater good.

You take pride in your appearance (without being vain) and can intelligently and thoughtfully engage with Industry Leaders, Senators, Admirals, Mayors, yet remain approachable and compassionate enough to speak with a homeless veteran that may walk in looking for help.

USA rapidly growing San Diego-based non-profit that is seeking an Assistant.

Duties may be administrative and project-based and include scheduling travel, arranging meetings, handling of information requests, research, report preparation and correspondence and liaising with senior management and board members.

The position requires a high degree of professionalism, diplomacy and discretion in handling confidential information, initiative, and independence in supporting the CEO on a wide variety of tasks.

As an Assistant, your primary responsibility is to provide comprehensive support to the CEO, their family, and Chief of Staff, enabling them to focus on their core responsibilities and maximize their productivity for the organization.

This role requires a high level of organizational skills, discretion, and the ability to handle a wide range of tasks with efficiency and professionalism.

The Assistant will be encouraged to take on bigger and better responsibilities once a baseline of responsibility, accomplishment, and trust has been established.

Duties and Responsibilities:

• Run errands, order and pick up items, return items.
• Drives vehicles in when they need to be serviced/modified.
• Plan and ensure meals are planned for and prepared.
• Take animal(s) to vet/hospital for appointments.
• Organize and label items as required/directed
• Assist with event coordination and special events.
• Cleanup as required.
• Maintain inventory on identified items.
• Once trained, maintain system(s)as directed.
• Perform admin tasks (scanning, shredding, filing, organizing, labelling, naming, etc.)
• Other duties as may be assigned.

Qualifications & Work Experience:

• 3+ years of experience in a highlevel administrative assistant/personal assistant/assistant role to a highlevel executive.
• Flag Aides, Navy Yeoman, and/or other Administrative Rates/specialties are ideal due to the militarystyle our company holds. This position does have a veteran hiring preference.
• Have a valid driver's license, reliable transportation, and can obtain a security clearance.
• Salesforce experience preferred but not required.
• Strong working ability of Microsoft Office products (Excel, Word, PowerPoint, etc.)
• Be able to lift 30 pounds unassisted.
• Reach items located 5 feet tall or on the ground.
• Excellent verbal and written communication skills.
• Superior organizational skills including attention to detail and time management.
• Ability to establish and nurture collaborative relationships at all levels, and identify needs and deliver solutions that achieve employee, team, and school goals and satisfaction.
• Ownership & Drive— ability to work in a fastpaced environment with strong followthrough and a focus on owning the outcome.
• Ability to effectively partner with leadership and colleagues to ensure deadlines are met, while navigating multiple priorities and deliverables.
• Dependability-Has exhibited the quality of being reliable and flexible to be available when needed.

Required Attributes and Abilities:

-
Attention to Detail:

• The ability to accomplish a task while demonstrating a thorough concern for all the areas involved, no matter how small.

-
All In:

• Brings their whole self to work and giving it their all no matter how difficult the job or situation.

- **Accountable
- **Taking personal responsibility for their work, owns mistakes, communicate honestly rather than hiding the truth, does not blame others or make excuses.