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    Administrative Assistant II - Fresno, United States - Worley

    Worley
    Worley Fresno, United States

    4 weeks ago

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    Full time
    Description

    Building on our previous achievements to thrive in the future

    At Worley, we stand out as a global professional services organization comprising energy, chemicals, and resources specialists. We collaborate closely with clients to execute projects and generate value throughout the lifecycle of their assets. Our mission involves merging two realms, transitioning towards more sustainable energy sources, while meeting the current demand for energy, chemicals, and resources.

    Main Responsibilities:

    • Support the project team by preparing and formatting documents using company templates, such as reports, presentations, and correspondence.
    • Document meeting minutes for Project Managers and Functional Leads.
    • Assist in coordinating project events and inductions.
    • Facilitate project and building introductions.
    • Manage stationery for new project team members.
    • Handle project-related IT issues in collaboration with ICT.
    • Provide administrative assistance to project personnel.
    • Manage incoming and outgoing mail.
    • Organize meeting room bookings, catering orders, and special project needs.
    • Ensure availability of office supplies and coordinate orders.
    • Maintain and update project database spreadsheets.
    • Conduct research and provide project-related information to the team.
    • Perform general administrative tasks as needed.
    • Issue IR's through the system.
    • Coordinate site visits and temporary access.
    • Create and update organizational charts.
    • Maintain office belongings such as stationery and keys.
    • Support clients with parking requests and office needs.
    • Report safety violations to the HSE department.
    • Report facility issues to the facility department.
    • Prepare documents, including error correction letters and gate passes.
    • Handle outgoing document transmittals.

    Qualifications:

    • Must hold a Bachelor's degree.
    • Prior secretarial experience.
    • Strong written and verbal communication skills.
    • Proficiency in Microsoft Office suite.
    • Ability to work in a team environment.
    • Capable of working independently.
    • Effective coordination to meet deadlines.
    • Preferably, background in Engineering.

    Progressing together

    Our commitment revolves around fostering a diverse, inclusive, and respectful workplace where every individual is valued, heard, and can be themselves. We provide equal opportunities to all qualified candidates and employees without discrimination based on various factors.

    We aim to inspire and empower our workforce to drive positive changes sustainably. Thus, we focus on nurturing a culture driven by values that encourage innovation, connection, and a sense of belonging.

    Furthermore, we are actively taking steps in retraining employees, leveraging their transferable skills, and supporting their transition towards becoming experts in the contemporary low-carbon energy landscape and technology.

    Whichever direction you envision for your career, there is ample room for growth here. Your potential for success knows no bounds. Join us to expand your horizons, discover a range of opportunities, and contribute to impactful, sustainable transformations.

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