Office Assistant - Oconomowoc, United States - Oconomowoc Wisconsin

Oconomowoc Wisconsin

Verified Company

Oconomowoc, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Location:

City Clerk

, Oconomowoc, WI Department:

City Clerk
Job Status:
Part-Time
Details:
General Overview:

Under the direction of the City Clerk, performs a variety of clerical and administrative support relative to the daily operations of the City Clerk Department.

Job Description Summary:

EXAMPLES OF DUTIES:

Respond to inquiries from employees, citizens, and others, and refers, when necessary, to appropriate person.
Provides clerical and administrative support to the City Clerk department that includes routine filing and scanning of documents. Performs data entry.
Promotes and maintains a positive departmental public relation with residents, other staff and departments, and the community.
Produce and distribute correspondence memos, letters, faxes, and forms.
Provides support and assistance with elections. Serve as an election/ pollworker when/if needed.
Assist with various shortterm and longterm projects throughout the year at the direction of the City Clerk and Deputy Clerk when needed.
Perform other duties as assigned.

Summary of Necessary Knowledge, Skills, and Abilities:

Knowledge, Skills, and Abilities

Considerable knowledge of office practices and procedures.
Experienced and proficient with Internet and Microsoft Office required (Word, Excel, Access, and Powerpoint).
Excellent typing skills.
Ability to work collaboratively and cooperatively with management team and subordinates.
Ability to effectively communicate with elected officials, staff, and the public in both written and verbal form.
Ability to define problems and deal with a variety of situations.
Ability to think quickly, maintain selfcontrol, and adapt to stressful situations.
Ability to use good judgment to effectively solve problems.
Ability to plan work, establish priorities, delegate responsibility, and detect errors.
Strong attention to detail.
Ability to prepare quality correspondence and reports.
Ability to work evenings and weekends during election cycles.
Ability to effectively assist the public with questions.
Ability to respond and successfully handle complaints.
Ability to maintain an organized filing system for records.
Ability to organize, prioritize, and carry out office work with mínimal supervision and efficiency.

Additional Information:

QUALIFICATIONS:

_ Education and Experience:
_

High School Diploma or GED equivalent. Associate degree in office or business management or at least two years specialized or technical training in secretarial skills from a university, community college, business, trade or technical school preferred.
Minimum one year experience in an administrative, secretarial, and/or office support position required in a multidepartment and professional setting.
Local government office experience (City Clerk department or similar) and election experience preferred.
Any equivalent combination of education and experience may be considered.

SPECIAL REQUIREMENTS: