Product Cancellation Specialist - Wausau, United States - Kocourek Ford

Description

Kocourek Ford is looking for a Product Cancellation Specialist.
This person should have organizational skills and work well in team atmosphere.

1.
**Process New Business Contracts:**
- Receive and review incoming contracts for vehicle service and insurance products.
- Ensure all necessary information is complete and accurate.
- Input contract details into the system accurately and efficiently.
- Communicate with relevant parties to clarify any discrepancies or missing information.

2.
**Process and Post Cancellations:**
- Handle cancellation requests from lienholders and customers promptly and accurately.
- Verify cancellation reasons and documentation provided.
- Update system records to reflect cancellations and initiate refund processes as needed.
- Follow up on outstanding cancellation requests to ensure timely resolution.

3.
**Document Collection for Cancellations:**
- Maintain organized records of all cancellation-related documents.
- Verify the completeness and accuracy of documentation required for cancellations.
- Coordinate with other departments or external parties to obtain missing documents if necessary.

4.
**Refund Check Processing:**
- Prepare and issue refund checks for cancellations to customers or lienholders.
- Ensure compliance with company policies and regulatory requirements.
- Maintain accurate records of refund transactions and associated documentation.

5.
**Maintaining Schedules and Reconciliations:**
- Regularly update schedules and reconciliations for vehicle service contracts and insurance products.
- Identify and resolve any discrepancies or variances in a timely manner.
- Communicate with relevant stakeholders regarding reconciliation issues or adjustments.

6.
**Recording Insurance Products in Wisconsin Log:**
- Record details of new insurance products and cancellations in the designated log for compliance with Wisconsin regulations.
- Ensure accurate and timely reporting of all relevant information.

7.
**Posting Finance Reserve Payments:**
- Receive and process finance reserve payments according to established procedures.
- Accurately record payments in the system and reconcile accounts as necessary.
- Communicate with finance partners or other stakeholders regarding payment-related issues.

8.
**Calculating and Posting Reserve Chargebacks:**
- Calculate reserve chargebacks accurately based on established criteria.
- Post chargebacks in the system and record them in the designated chargeback spreadsheet.
- Maintain documentation and records of all chargeback transactions for audit and reporting purposes.

Kocourek Automotive is an Equal Opportunity Employer.
Kocourek Automotive does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.
All employment is decided on the basis of qualifications, merit, and business need.