Administrative Assistant - Vienna, United States - Renaud Consulting

Description

Job description

RESPONSIBILITIES

Position covers all aspects of Administration and assuring the smooth operation of a full service commercial real estate company which provides brokerage services, property management services, construction management services, development services and legal services.

Company is fast-paced and growing, so each day is filled with new challenges and new opportunities to learn.


DUTIES:

• Plan and schedule events and conferences;
• Monitor and support human resources;
• Prepare company invoices;
• Monitor company accounts receivable and follow up on collections;
• Prepare commission distributions for agents and third party cobrokers;
• Assist President in preparation of various legal documents;
• Order and monitor office supplies;
• Process, organize and file company accounts payable;
• Interact with and supervise third party vendors;
• Evaluate and value engineer company expenses;
• Supervise administrative staff (receptionist);
• Monitor and track company licenses, subscriptions and memberships;
• Assist with required corporate filings;
• Assist President with scheduling appointments, travel and company functions;
• Assist with recruiting and training staff and agents;

WORK EXPERIENCE

• Experience as Office Manager/ Coordinator
• Proficient with Microsoft Office Suite

SKILLS

• Communication
• Attention to Detail
• Time Management
• Planning and Organization
• Problem Solving

EDUCATION

Associate's Degree or Bachelor's Degree


Pay:
$35, $40,000.00 per year


Experience:

Administration Assistant: 2 years (preferred)


Education:

• Associate (preferred)

License:

• Driver's License (required)

Work authorization:

• United States (required)

Work Location:

• One location

Benefits:

Health insurance

• Paid time off

Typical start time:

• 9AM

Typical end time:

• 5PM

This Job Is Ideal for Someone Who Is:

• Dependable -
• more reliable than spontaneous
• Peopleoriented enjoys interacting with people and working on group projects
• Detailoriented would rather focus on the details of work than the bigger picture

Schedule:

• Monday to Friday

Pay:
$35, $40,000.00 per year


Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location:
In person