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    Assistant Project Manager - Pompano Beach, United States - South Florida Regional Transportation Authority

    South Florida Regional Transportation Authority
    South Florida Regional Transportation Authority Pompano Beach, United States

    2 weeks ago

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    Description

    Job Posting:

    Posting Date:
    April 29, 2024


    Job Title:
    Assistant Project Manager


    Closing Date:
    Continuous
    • Department:
    Maintenance of Way


    Location:
    Pompano Beach, FL


    Reports to:
    Chief Engineer


    FLSA Status:
    Exempt


    Position Salary Range:
    $66, $106,574.20


    FLSA Exemption:
    Administrative


    Starting Salary Range:
    $66, $76,273.68** EEO Category:

    Advanced Professionals

    Pay Grade:

    77


    Emergency Critical:
    No


    Supervisory:
    No


    Telework Eligible:
    No


    Work Schedule:
    Mon-Fri:

    8:00 am - 5:00 pm


    Flexible Work Schedule Eligible:
    N/A


    • Applications will be reviewed as received. Closing date may change without notice.
    **First consideration will be given to applications with a minimum salary requirement within the starting salary range. Applications with a minimum salary requirement exceeding this range may be considered based on experience.


    The primary role of the Assistant Project Manager is to assist Project Managers with all elements of projects for the South Florida Regional Transportation Authority ("SFRTA",).

    Responsibilities include research, development and management of projects, from inception through completion.


    The individual in this role should have prior experience in project management, be conversant with project management tools, and possess problem-solving and independent decision-making skills.

    Assist Project Managers in the planning and execution of projects.
    Coordinate and manage project tasks and deliverables; maintaining communication with stakeholders throughout the lifecycle of the project.

    Perform administrative tasks such as maintaining a comprehensive filing system, setting up meetings, drafting invoices and ensuring their timely processing.

    Assist with the preparation, review and tracking of reports, correspondence and presentations.
    Maintain the invoice database for all department invoices received.
    Document, track and communicate project progress, including changes or delays.
    Coordinate with others to resolve invoice and billing issues.

    Assist with the oversight of consultant contracts and agreements by keeping track of, and reporting, the status of invoices and DBE participation.

    Assist with the preparation, issuance and management of documents such as request for work order proposals, work orders, purchase orders and requisitions; coordinating with others to process in an efficient and timely manner.

    Complete day-to-day tasks involved in planning and implementing a project.
    Collaborate with other departments to conduct research for a project.

    Coordinate and ensure timely completion of reporting requirements necessary to maintain Florida Department of Transportation (FDOT) and Federal Transportation Authority (FTA) funding.


    Knowledge of:
    project management techniques and methods;
    contractual state and federal requirements;
    project management tools and software.

    Skills in:
    writing and proofreading;
    communicating with others, both verbal and written.

    Ability to:
    be observant of the small details when handling a project or task;
    deliver high quality and accurate work;
    organize your tasks, maintain a daily routine;
    manage your time efficiently;
    operate with high efficiency and effectiveness;
    prioritize work and manage conflicting priorities;
    work independently or collaboratively, depending on the demands of the project;
    analyze data and prepare financial status and status reports using complex spreadsheets;
    understand and carry out complex verbal and written instructions;
    grasp new concepts quickly and capacity to retain new knowledge;
    work with a personal computer in a Windows environment and capable of learning and retaining new products.
    Education
    Associate's (A.A.) degree from an accredited college with major course work in a related field.
    Experience
    Three (3) years' relevant work experience in project management

    plus ,
    Two (2) years of transportation planning, engineering, accounting or procurement experience.

    Any equivalent combination of education, training and experience, which provides the requisite knowledge, skills, and abilities for this job, may be substituted.

    This position requires the ability to work with a personal computer in a Windows environment.

    Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Adobe Acrobat,) MS Project, products and other presentation and scheduling software.

    Proficient in Excel (i.e., workbooks, formulas, data linking, pivot tables, charts, data analysis, macros, IF statements, data validation.)


    Bachelor's degree from an accredited four-year college/university with major course work in Engineering, Planning, Accounting, Procurement, Business Administration or related field.

    Working knowledge of FTA Grants Agreements and FDOT (related to public agencies).
    Project Management Professional certification.

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