Administrative Assistant at a Law Firm - McLean, United States - Epiq Systems, Inc.

Epiq Systems, Inc.
Epiq Systems, Inc.
Verified Company
McLean, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
It's fun to work at a company where people truly believe in what they are doing


Job Description:

Administrative Assistant at a Law Firm

Join our prestigious law firm client in Northern Virginia as an Administrative Assistant supporting the Director of Administration (DOA).

We are seeking a proactive individual, with a commitment to exceptional client service, professionalism, and adeptness in engaging with executives, attorneys, staff and clients at all levels Your role will encompass handling confidential information with maturity, judgement and discretion.


Responsibilities:


  • Provide comprehensive administrative support to the Director of Administration.
  • Collaborate closely with the office administrative team, including HR, Recruiting, & Management.
  • Manage the Director of Administration's calendar and assist with travel arrangements as necessary.
  • Prepare expense reports and process invoices.
  • Telephone support, schedule meetings and coordinate conference calls.
  • Provide administrative support to ensure efficient office operations: ordering business cards, updating maps, tracking expenses.
  • Skilled in MS Office; Word, Outlook, Excel and Adobe
  • Create, revise, and format documents as per requirements.
  • Maintain both physical and digital filing system, including data entry and electronic file organization.
  • Assist with coordinating meeting logistics, including room setup and catering.
  • Draft reports and spreadsheets, particularly in relation to the office move and other projects.
  • Providing backup support for the Receptionist when needed.
  • Maintain flexibility to meet deadlines and adapt to changing priorities.
  • Contribute to special projects as needed.

Qualifications:


  • High school diploma required; some college preferred.
  • Demonstrated initiative, highly organized and detail oriented.
  • Possess strong interpersonal and timemanagement skills.
  • Excellent written and verbal communication skills
  • Strong technical skills: Microsoft Office Suite, Proficient with Excel, Chrome River a plus
  • Comfortable with calendar management and scheduling.
  • Exemplary customer service and collaborations skills, with the ability to work well within a team.
  • Demonstrate initiative, independent thinking and creative problem solving.
  • Proven ability to work independently while maintaining a high level of efficiency.
  • Capability to handle multiple tasks simultaneously and see projects through to completion.
  • Ability to walk, bend, kneel, stand, and/or sit for an extended period.
  • Ability to lift or move up to 40lbs.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us
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