Administrative Assistant - US-MI-Kalamazoo

Only for registered members US-MI-Kalamazoo, United States

1 day ago

$38,000 - $65,000 (USD) per year *

* This salary range is an estimation made by beBee

About Us · We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional ...

Job description

About Us

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh & Son, LP is looking for an Administrative Assistant. In this position you will be responsible for assisting with all areas of the Fire Fabrication Shop.

#shambaugh #PPF #LI-TS #LI-onsite

Essential Duties & Responsibilities

Communicate daily with designers, superintendents, fab supervisors, and the fab manager regarding IRTs, foreman's kits, and related questions.
Receive IRTs via email/call-ins, address questions with relevant personnel, confirm completion, track delays, schedule LTL/UPS pickup, provide tracking updates, and coordinate truck loading for site delivery.
Process incoming kits by printing drawings, stamping, printing stock lists/label files, and uploading ITF files.
Log in dates, weights, and welds into job track; maintain an updated truck schedule; send weekly stock list request emails to designers; and communicate on stock list errors.
Take to the fab floor for pulling and loading
Maintain attendance records, employee files, weekly attendance sheets for supervisors, log/print employee badges, and distribute checks to supervisors/employees.
Assist HR with obtaining benefit paperwork for current/new hires, setting up and following up on interviews, processing reviews/raises, processing new employees/paperwork/benefit video viewing, and assisting the HR department with needed employee information.
Answer incoming calls, order office supplies, and maintain various division file information (timesheets, project archives).
Scan all shop employee timesheets and wage slips to the payroll department.
Assist the fab manager and supervisors as needed
Other assigned duties.

Qualifications

High School Diploma or equivalent
3-5 years minimum of administrative office experience
Strong verbal and written communication skills
Dependable
Advanced knowledge of Microsoft Word and Excel
Lotus Notes experience preferred, but not required
Must be able to multi-task and be very organized
Must be a self-starter and able to work with diverse group of construction personnel
Proficient with time management
Regular and reliable attendance, including the ability to work extended hours and weekends as required

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process – it is probably fraudulent.

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