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Special Services Secretary - Splendora, United States - Splendora Independent School District
Description
Position Type:
Secretarial/Clerical
Date Posted:
5/7/2024
Location:
Splendora Instructional Support Services
Job Title:
Secretary to Director
Reports to:
Department Director Assigned
Dept
/School:
DAEP/REACH/Student Services
Primary Purpose:
Ensure efficient operation of school administrative office and provide clerical services for department's administrative staff.
Under moderate supervision provide routine clerical support for the efficient operation of the professional staff. Maintain current and accurate confidential student records.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills
Major Responsibilities and Duties:
Records, Reports, and Correspondence
1. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
2. Maintain school calendar of events.
3. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
Reception and Phones:
4. Receive incoming calls, take reliable messages, and route to appropriate staff.
5. Schedule meetings and appointments and maintain calendar for principal
Other:
6. Assist with planning, preparation, and setup of faculty meetings and department activities.
7. Sort, distribute, or deliver mail and other documents.
8. Maintain confidentiality.
9. Follow district safety protocols and emergency procedures
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used:
Standard office equipment including personal computer and peripherals
Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting:
Occasional light lifting and carrying (less than 15 pounds)
Environment:
May work prolonged or irregular hours
Mental Demands:
Work with frequent interruptions; maintain emotional control under stress
