Clerk Typist 3 - Bethlehem, United States - County of Northampton

County of Northampton

Verified Company

Bethlehem, United States

6 hours ago

Posted by:

Mark Lane

beBee recruiter

Description

Application Requirements:

BE SURE YOUR APPLICATION REFLECTS YOUR ENTIRE WORK HISTORY AS YOUR RESUME IS NOT REVIEWED TO QUALIFY YOU

Equal Employment Opportunities - It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law.

GENERAL PURPOSE

The Clerk Typist - IRES position is the sole clerical employee in the Information & Referral/Emergency Services (IRES) division, and is responsible for all highly confidential clerical duties.

These duties are related to personnel actions, equipment and supplies, file maintenance, and Medical Assistance billing.
-
SUPERVISION RECEIVED
This position reports directly the Director of Information & Referral/Emergency Services (IRES).
-
SUPERVISION EXERCISED
This position is not responsible for the supervision of other employees.
-
ESSENTIAL DUTIES OF THE POSITION

Responsible for processing invoices for billing Medical Assistance for reimbursable crisis intervention services; checking for eligibility through DPW and/or Northampton County and/or Lehigh County Magellan for any client in question; following through with discrepancies in billing information.

Prepares all confidential and personnel work according to County and Agency procedures and requirements. Establishes and maintains personnel files; prepares organizational charts and maintains current list for staff addresses and telephone numbers.
Prepares county personnel transaction forms to report salary changes, disciplinary actions, changes in staff complement, and all other personnel actions.
Prepares performance evaluations and all required documents and correspondence as mandated by federal and state laws and regulations and county and departmental policies and procedures.
Prepares contracts and contract amendments; prepares and distributes the yearly contract for IRES' after hour answering service and encumbrances the account every 6 months.
Serves as a receptionist for IRES.
Maintains the IRES division petty cash, crisis intervention and emergency funds and accounts; deposit checks when received; keeps records of how approved funds are distributed by providing the appropriate backup paperwork and bank receipts to Mental Health Fiscal and perform replenish procedures as needed.
Sets up, distributes and tabulates raw data from time studies done monthly by division staff for budgeting purposes.
Assists with preparing for annual licensing renewals.
Oversees operation and maintenance of office equipment for IRES and serves as a contact person between the Human Services Bldg. and the Government Center.
Maintains inventory control of office supplies and forms and orders replacements as needed.
Retrieves and delivers inneroffice mail; collects and posts outgoing US mail; collects, datestamp and distributes all incoming US mail.
Registers staff for training; process requests of check for training if needed; makes and confirms reservations for overnight trainings; remind staff of upcoming training; keeps record of all staff trainings.
Expunge records as per County and State regulations.
Maintains the Mobil Crisis van by scheduling maintenance and inspection appointments.
Serves as a notary public for the Department of Human Services business. _An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position._

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE - Six (6) months as a Clerk Typist 2 and educational development to the level of completion of high school;
OR
One (1) year of progressively complex clerical typing experience and completion of high school;
OR
Six (6) months of moderately complex clerical typing work and completion of a post high school business curriculum;
OR
An equivalent experience and/or training which provided the required knowledge, skills, and abilities.

Employee assigned to this title will be required to possess and maintain a valid and current motor vehicle operator's license. Must have an acceptable driving record. Personal vehicle required for County business, employee is eligible for mileage reimbursement.

- **KNOWLEDGE, SKILLS, AND ABILITIES