Human Resources - Alexandria, United States - GBTA

Description

HUMAN RESOURCES COORDINATOR - REMOTE & COMMUTABLE TO ALEXANDRIA, VA**
JOB SUMMARY
The Human Resources Coordinator assists the Director, Human Resources, in various aspects of HR operations and Admin. The HR Coordinator assists with the development and implementation of association-wide policies, programs, and initiatives.

This role provides administrative support to the human resource function as needed, including but not limited to record-keeping, file maintenance, benefits administration, employee engagement, and HRIS entry.

At GBTA, we put people first - we value collaboration, innovation, and adaptability along with global diversity, respect and empathy.

As a member of our team, you'll have the opportunity to grow your skills and career in an entrepreneurial environment and make a meaningful impact on the industry and professionals we serve.

RESPONSIBILITIES

General HR Functions

• Performs customer service functions by answering employee requests and questions.
• Assists with the lifecycle of an employee including:
• Assist with scheduling interviews, conducting professional reference checks, submitting background check requests, and collecting on-boarding paperwork.
• Completes Forms I9 and E-Verify, verifies I9 documentation, and maintains I9 files.
• Assists with New Hire Orientation and onboarding processes.
• Assists with the preparation of the new hire 90day and annual performance review process and tracks progress.
• Assists with collecting and organizing comp ratio data for salary analysis.
• Offboarding processes.
• Organizes electronic records, files appropriate staff documents in employee profiles, maintains insurance records etc.
• Assist with organization and running engagement activities for team.
• Assist with vendor RFP process.

Benefits Administration

• Administers health and welfare plans, including enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate recordkeeping and proper deductions.
• Assists with reconciling benefits statements and premium invoices.
• Assist with planning and managing the annual health benefit open enrollment process.
• Build and maintain carrier and benefit admin relationships.

Payroll

• Assists with the preparation of payroll processing; including but not limited to reviewing salaries, benefits, garnishments, taxes, and other deductions.
• Assists with accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Assists with the preparation and maintenance of accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Provide records and documentation to auditors, as needed.
• Work with HR Director and Accounting to identify efficiencies in payroll processing. Process semimonthly 401(k) funding & association match and safe harbor contributions after payroll is finalized.

**Admin Support

• Answers direct HR phone line and manages messages.
• Collect and process HR related mail (i.e. tax documentation, insurance related notices) from Alexandria, VA Mailbox.
• Schedules and organizes appointments as needed; takes minutes during departmental meetings.
• Creates, maintains, and updates necessary documents, forms, and correspondence. Other duties as assigned.

REQUIREMENTS

• Commutable distance from Alexandria, VA and ability to check mailbox 14 times a month.
• Bachelor's degree or equivalent experience.
• 24 years of Human Resources and Admin Support Experience.
• Superior organization skills, and an ability to manage multiple projects in a superfast paced environment.
• Excellent communication, organizational, and analytical skills with strong attention to detail
• Ability to work independently and collaborate with a team.
• Strong technical skills, including cloudbased systems. Must have a high level of skills in MS Office Suite (including Microsoft Teams) and HRIS.
• Strong expertise in HR practices, procedures, and policies, with attention to detail.
• Thorough knowledge of Human Resource laws and regulations. Strong understanding of benefit administration.

PREFFERED EXPERIENCE AND SKILLS

• Association and/or travel industry knowledge preferred
• Multilingual is a plus.
• Experience with BambooHR or similar HRIS.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• GBTA is currently fully remote.
• Prolonged periods sitting/remaining stationary at a desk and working on a computer.
• Must be able to remain stationary and move for long periods of time, during events.
• If required by local, state, federal or international law/regulation for attendance/participation in group functions and meetings must be able to show proof of COVID19 vaccination in order to attend.
• Must be able to work a variety of hours in order to accommodate various meetings and events.

TRAVEL REQUIRED

• Up to 5