Human Resources Technician II - Temecula, United States - Mt. San Jacinto College

Description

WHO WE ARE:
Mt.

San Jacinto Community College District is committed to achieving parity in academic outcomes by removing institutional barriers and creating an inclusive and culturally affirming learning environment.

As outlined in the District's Student Equity Pledge, (Download PDF reader) "our purpose is to celebrate diversity, instill hope, and empower our students to transform their lives and those around them by challenging our perceptions and biases through self-reflection and constant inquiry to identify and eliminate equity gaps." We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens, and socially responsible leaders.

When you join our team at Mt.

San Jacinto Community College District, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches educational justice as a means for economic and social transformation and mobility demanding the broad collaboration among faculty, classified professional staff, administration, students and community partners.

THE COLLEGE AND THE DISTRICT:
Mt.

San Jacinto Community College enrolls approximately 27,000 students each academic year and has a highly diverse student population that reflects the communities it serves.

Designated as a Hispanic-Serving Institution (HSI), Mt.

San Jacinto Community College administers an array of student affinity programs specifically focused on supporting our diverse, multicultural, and multi-racial communities.

Detailed information about the student population, including data related to student success, can be found on Mt. San Jacinto College's Office of Institutional Effectiveness, Planning, and Research website.


WHO WE WANT:

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations.

Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community.

The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified professional staff, administration, students and community partners who are also committed to closing equity gaps.

The Mt.

San Jacinto Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.

We have an exciting opportunity for a Human Resources Technician II position located at our campus in Temecula, CA.

Under general supervision of the Vice President of Human Resources Officer or designee, the Human Resources Technician II, performs a variety of technical, administrative, and advanced level clerical duties in support of the Human Resources department; provides information and assistance to District employees and the general public regarding human resources activities, processes, policies, and procedures; prepares various correspondence and memoranda; coordinates activities related to area of assignment; and performs a variety of tasks requiring specialized knowledge related to area of assignment.

The following duties are typical for this classification.

Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Provides information and general assistance to District employees and the general public regarding human resources activities, processes, policies, and procedures; on-line application processes; assists in resolving routine problems or complaints; researches policies, laws, and procedures to answer questions and respond to requests for information; explains and applies interpretations of human resources procedures, polices, and rules
• Provides general clerical and administrative support to the Vice President of Human Resources, Executive Assistant and Human Resources Analysts/Specialists; composes and types letters, memoranda, and other correspondence related to human resources programs and activities
• Participates in ensuring human resources programs and activities are administered and implemented in compliance with federal and state laws, rules, and regulations
• Processes unemployment claims and verifications of employment
• Assists Analyst in preparing job announcements; recruitments; leaves; benefits in addition to onboarding and offboarding of employees
• Assists with processing new employees, ensuring compliance with criminal record guidelines, medical screening, I-9 employment eligibility and identification, and payroll processing requirements
• Prepares and maintains evaluations, notifies departments of any outstanding evaluations as needed
• Designs, develops and generates difficult to complex reports to meet user needs; uses reporting and system tools to extract user-required data
• Prepares and maintains a variety of files, logs, spreadsheets and records
• Operates a variety of office equipment including computer, copiers, facsimile machine, and calculator; enters and maintains data in the department's computer systems as well as the department's OnBase scanning system
• Assists customers whenever possible by providing forms and information about District Policies & Procedures, employment processes and/or refers customer to the appropriate human resources staff member or department
• Serves as a member on various committees; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of human resources
• Assists the Human Resources Analyst in the employee recruitment process; assists and participates in updating interview questions; and sending out new hire packets during busy peaks
• Provides assistance to the Leave and Benefit Specialist with appropriate information and forms to employees requesting leaves of absence (LOAs); approves or denies LOAs and forwards approved LOAs to Payroll and Benefits Department for processing and tracking
• Assists with maintaining department records in NEOED, Galaxy, Colleague and OnBase
• Undertakes special projects as directed including working with other subject matter expert teams to facilitate cross training and coverage of all application areas
• Provides a variety of human resources related information to staff, public, and external agencies, about personnel policies, rules, regulations, and data
• Receives, handles, and stores confidential and private information pertaining to the District and its employees, including information related to collective bargaining
• May represent the District at job fairs and other employment related functions

KNOWLEDGE, SKILLS AND ABILITIES

The incumbent should possess knowledge of:

• Technical principles and practices of human resources management specific to area of assignment
• Modern office procedures, methods, and equipment including computers
• Computer applications such as word processing, spreadsheets, and statistical databases
• Principles and practices of fiscal, statistical, and administrative research and report preparation
• Principles and procedures of record keeping
• Principles of business letter writing and basic report preparation
• Methods and techniques of public relations and customer service
• Mathematical principles
• Principles and practices of sound business communication
• Pertinent federal, state, and local laws, codes, and regulations related to area of assignment
• Basic methods and techniques of public speaking

The incumbent should possess skills in:

• Working effectively as a team member
• Meeting schedules and timelines
• Communicating effectively both orally and in writing
• Maintaining documentation and records
• Handling multiple assignments simultaneously and set priorities based on customer needs

The incumbent should possess the ability to:

• Perform a full range of technical, advanced clerical and routine administrative and programmatic work of a specialized nature involving the use of independent judgment and personal initiative
• Provide technical human resources management services independently in the absence of supervision
• Answer questions and provide information to District employees, outside agencies, and the general public requiring the interpretation and explanation of human resources program, policies, and procedures
• Maintain accurate, confidential and complete employee records
• Understand the organization and operation of the District, outside agencies as necessary to assume assigned responsibilities
• Understand, interpret, and apply general and specific administrative and departmental policies and procedures
• Effectively represent the District to employees and outside individuals and agencies
• Participate in the preparation of a variety of reports
• Prepare correspondence and memoranda
• Implement and maintain standard filing systems
• Operate and use modern office equipment including a computer and various software packages
• Work under steady pressure with frequent interruptions and a high degree of customer contact by phone or in person
• Exercise good judgment and maintain confidentiality while handling critical and sensitive information, records, and reports
• Organize work to meet priorities and deadlines
• Work independently in the absence of supervision
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain cooperative and effective working relationships with others encountered in the course of work, including those from a diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff

MINIMUM QUALIFICATIONS

• Associate degree (attach transcript); AND
• Three (3) years experience in a Human Resources environment or business office performing high level clerical and technical duties, including the use of Applicant Tracking System and HRIS; AND
• Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff
• Before scanning attachments, remove/redact sensitive, confidential information such as date of birth, social security number, and photograph

SUBSTITUTIONS Substitutions for meeting the minimum qualifications of this position are allowed. Please refer to the Substitution Policy included in the Tips for Applying section.

• Substitutions for the education requirement are allowed, up to a maximum of two (2) years

DESIRED QUALIFICATIONS

• Bachelor's Degree
• Experience in an academic or public agency environment
• Six (6) years Human Resources experience

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals to perform the essential job functions.

Environment

Work is performed primarily in a standard office setting with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Employees may travel from site to site and may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Physical

This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required.

Primary function requires sufficient physical ability and mobility to work in an office setting and travel from site to site; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds, including push and pull drawers open and closed to retrieve and file information.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate office equipment requiring repetitive hand movements and fine coordination; and to verbally communicate to exchange information.

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various College and meeting sites.

Vision

See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

Hearing

Hear in the normal audio range with or without correction.


CONDITIONS OF EMPLOYMENT

Initial salary placement for this position is from Step 1 to Step 4 depending on the amount of reasonably related experience.

The job is a Confidential position, Level 24, working full time, 40 hours per week, 12 months. The position serves District-Wide; applicants may be assigned to any district facility.

The current work schedule is Monday through Thursday 7:30 am - 5:00 pm and Friday 8:00 am to 12:00 pm.

Work hours are subject to change depending on department needs.

A twelve-month probationary period must be successfully completed before the selected candidate is considered a permanent employee of the District.

The District provides a contribution towards medical, dental, vision, and life insurance. Vacation and sick leave are provided. PERS participation is required for retirement eligible employees.

As a condition of employment candidates will be required to complete a live scan for fingerprint clearance and a Tuberculosis (TB) test/Tuberculosis Risk Assessment form developed by the State Department of Public Health.

Candidates must have an insurable driver's record.

Mt. San Jacinto Community College will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act.

You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you.

After making a conditional offer and running a background check, if Mt.

San Jacinto Community College is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing's Fair Chance Act webpage.

SALARY SCHEDULES

APPLICATION PROCEDURES

• Applications must be submitted through our online job board; creating a profile is required
• Before scanning attachments, remove/redact sensitive, confidential information such as date of birth, social security number, personal photograph, etc.
• Please attach the following: a current resume

* transcripts of ALL college-level coursework (*see transcript tips below)
* certification, training, vocational, or related program(s) if applicable
* provide a list of professional references (include current or previous supervisors)

• MSJC application must include details regarding how you satisfy the job requirements; including a statement of your philosophy regarding education and how you meet the qualifications (thoroughly answering supplemental questions "Personal Qualifications Statement" and "Diversity Statement" on the MSJC application is acceptable, or a separate document may be included in your submission)

TIPS FOR APPLYING

• For positions that require education, transcript(s) must be attached to your application submission to verify completion of college-level coursework
• Carefully review the Application Procedures and Tips for Applying to ensure your submission meets the minimum qualifications
• If selected for an interview, a presentation and/or teaching demonstration may be required as a part of the interview process. If applicable, presentation instructions will be included in the invitation to schedule a formal interview.
• The documents attached to your online application must satisfy the Minimum Qualifications listed for this job
• Before scanning attachments, remove/redact sensitive, confidential information such as date of birth, social security number, address, photograph
• If you are employed by the District, it is still the applicant's responsibility to upload the required attachment(s) to each application submission. The hiring committee does not have access to personnel files. The hiring committee only has access to evaluate the documents included with your application submission. You may contact HR to schedule an appointment to view your personnel file if you'd like access to the original transcript documents in your file.
• Your application may be marked as incomplete due to an error with your transcript(s).
• TRANSCRIPT TIPS:
• Only transcripts from an accredited college or university will be accepted
• Applicants must provide transcripts; which must include required authenticating factors: college/university seal, watermark, or official website footer, registrar signature, print or issue date, name of student, list of all coursework, degree conferral date, and degree major
• Transcripts copied and pasted from a website, blurry, unreadable or cut off will not be accepted
• Transcripts copied and pasted into a program where the text can easily be manipulated cannot be authenticated and are not accepted
• Electronic/digital transcripts sent by a college are typically official, certified, and restricted electronic documents; and therefore, it's recommended to print and save this type of official transcript to a separate file before attaching to your online profile - otherwise we may be unable to open or view the attachment
• Foreign transcripts are not considered unless accompanied by an official United States clearing house evaluation report, see Foreign Transcript Tips
• If you attach documents that contain a personal photograph, it will be deleted from your submission
• If hired, you must submit official, unopened transcripts prior to employment commencement
• You must attach all the required documents before submitting your online application; otherwise it will be marked as incomplete
• If you receive notice that your application was marked as incomplete, you are welcome to reapply as long as the position is still open
• We do not accept documents submitted separate from the NEOED online application system
• Any documents you want considered as part of your application profile MUST be included at the time you apply through NEOED
• Hiring committees do not allow applicants to share documents during the formal interview (resume, portfolio, reference letters, etc.). The only exception would be if there are documents explicitly related to instructions included in a demonstration or presentation task.

SUBSTITUTION POLICY
Substitutions for meeting the minimum qualifications are allowed for a majority of our job postings. If substitutions are allowed, they will be listed under the Minimum Qualifications section of the job posting. Substitutions are allowed for education and professional experience.

Substitutions will be processed as follows:

Education:

• 24 semester units equates to one (1) year of college level course work; OR
• One (1) year of professional experience
• 48 semester units equates to two (2) years of college level course work; OR
• An Associate's degree; OR
• Two (2) years of professional experience
• 96 semester units equates to four (4) years of college level course work; OR
• A Bachelor's degree; OR
• Four (4) years of professional experience

Professional Experience:

• One (1) year of professional experience

equates to 24 semester units of college level course work

• Two (2) years of professional experience

equates to 48 semester units of college level course work; OR

• An Associate's degree
• Four (4) years of professional experience

equates to 96 semester units of college level course work; OR

• A Bachelor's degree

Mission:
"Mt. San Jacinto College offers quality, accessible, equitable and innovative educational programs and services to students aspiring to achieve their academic, career and personal development goals. We provide students a safe environment in which to pursue basic skills, career and general education pathways. Our programs lead to transfer, associate degrees and certificates, which meet workforce development needs in our diverse communities. Our commitment to learning and achievement empowers students to enrich our communities and participate meaningfully in today's complex world."

Vision:
Transforming Learners. Transforming Communities. Transforming Lives.

Values Statement:
We are students, employees and a community.

We believe that the act of teaching and learning is vital to a thriving community that enriches and, at times, saves lives.

We commit to opportunities that inspire the following values in ourselves:


Excellence:
We challenge students by setting high standards for learning and critical thinking, which we model with action.

Collaboration:

We believe the best results are achieved through communication and participation among students, employees, industry and the community we serve.

Relationship:
We nurture a community built on positive interactions and a genuine concern for the welfare of others.

Innovation:
We cultivate a creative environment that promotes the development of new ideas for continuous quality improvement.

Relevance:
We create educational experiences that have meaningful applications in a local and global context, today and tomorrow.

Access:

We ensure equitable rights of all students by removing barriers to a quality education and promoting a network of support that improves learning opportunities.

Leadership:
We empower people throughout the community to support and facilitate positive change.

Diversity:

We respect and embrace the power of sharing our differences in thought, opinion, culture and background to optimize our collective strength.

Integrity:

We believe in being true to our core values by consistently demonstrating our character and an institutional commitment to do the right thing.

THE COMMUNITY
The area provides a diverse geography that includes recreational lakes, mountains, desert and wide-open spaces. MSJC is located about 100 miles southeast of Los Angeles and 50 miles west of Palm Springs. There is freeway access to ocean beaches, skiing and cultural offerings in San Diego, Los Angeles and Orange County. Weekend recreational opportunities are a few hours away in Las Vegas, Arizona and nearby mountain resorts. Local theater productions and art galleries provide year-round entertainment, including the famous Ramona Festival and Pageant.


GENERAL

Applicants who need assistance in the application and/or hiring process should contact the Human Resources Department as soon as possible.

The District will make reasonable accommodations for applicants with disabilities.

The Board assures that all employees and applicants for employment will be provided equal opportunity regardless of race, color, national origin, age, religion, sex, sexual orientation, disability, marital status, or veteran status.

TRAVEL EXPENSES ARE NOT COVERED BY THE DISTRICT

Equal Opportunity Employer


Employer Website:

In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to For administrative purposes, requests must be made at the time of application.

E-VERIFY DISCLOSURE

MSJC will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.

Please access the links from the drop down menu at the top left of the job board web page for further details regarding the E-Verify program.