- Maintains non-exempt salary employee attendance records and time sheets. Notifies corporate HR Manager and Manager on policy non-compliance issues.
- Maintains exempt salary employee pay records, SWEP, compensation time reports and ensures compliance to company policy and accuracy of pay.
- Creates, submits and maintains salary and hourly employee profiles/job/pay changes.
- Serves as a point of contact to employees with HR related inquiries.
- Assists with employee relations and charitable/community service projects.
- Prepares and sends out letters to charities that receive annual contributions; meet, as needed, to review requests by charitable organizations in the community.
- Manages office-wide communications via bulletin boards, e-mail and other electronic communication systems. Maintains California HR guidelines at public spaces in the office.
- Supports corporate talent acquisition with staffing process, coordinating interviews, and coordinating background check/drug screens/pre-employment physicals.
- Support hiring, onboarding, and offboarding processes in compliance with California labor laws.
- Purchases gift cards and maintains records for office-wide recognition program for Level I and Level II awards.
- Coordinates with independent contractors for timesheet for payroll.
- Updates the studio vacation balance in SharePoint for the Creative Project Managers for approval on vacation for their teams.
- Maintains digital and paper employee files.
- Maintains, researches, and handles contracts on new or renewal insurance (i.e., business, health, etc.).
- Completes insurance audits at the end of the policy period.
- Manages contract services of outside firm for maintaining Grounds Maintenance; ensures payment.
- Directs activities of housekeeping personnel.
- Arranges travel and processes travel expense reports for the Founders, General Manager, and specified staff members.
- Assists managers with proper completion, submission and approval of expense reports.
- Coordinates and approves travel with remote workers (i.e., airfare, rental car, and lodging).
- Support compliance with Cal/OSHA requirements, including maintaining Injury and Illness Prevention Program (IIPP) documentation as applicable
- Coordinate office schedules, calendars, and internal communications
- Maintains inventory of office supplies and other general plant supplies.
- Oversee product sample library, including managing inventory, organizing, and shipping samples to clients.
- Coordinates office celebrations, lunches, and other office related events.
- Maintain business compliance (ie business registration, state filings, etc).
- Coordinate renewals of professional liability, general liability, and workers' compensation insurance, business licenses and registration.
- Maintains and updates the NDAs and manufacturing Agreements.
- Inputs and maintains project pre-lien, bonds, and lien information.
- Provide administrative support for project documentation and quality control as needed.
- Ability to prioritize and multi-task for maximum efficiency without sacrificing accuracy.
- Good written and verbal communication skills in English.
- Excellent organizational and time management skills with an ability to prioritize tasks.
- Proficiency using computers and software.
- Proficiency with MS Office Suite and general computer functions.
- Highly organized, proactive, and dependable
- Comfortable managing multiple priorities independently
- Discreet and professional with sensitive financial and personnel information
- Collaborative, service-oriented mindset with strong follow-through
- High school graduate or General Education Degree (GED) required. Bachelor's degree preferred.
- Experience in general office management, operations, or administrative roles, a plus. xhmxlyz
- Experience supporting an A/E/C professional services company or creative studio preferred.
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Maintains non-exempt salary employee attendance records and time sheets. Notifies corporate HR Manager and Manager on policy non-compliance issues. Maintains exempt salary employee pay records, SWEP, compensation time reports and ensures compliance to company policy and accuracy ...
San Rafael1 month ago
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body{font-family:Arial;}h1{text-align:center;}Office Manager/HR Coordinator · Maintain non-exempt salary employee attendance records, time sheets and corporate HR compliance. Coordinate exempt salary pay records, SWEP and compensation reports for accuracy. · Responsibilities: · M ...
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Office Manager/HR Coordinator - San Rafael - Kain Colasanto, LLC

14 hours ago
Description
What You'll Do
Be one of the first applicants, read the complete overview of the role below, then send your application for consideration.Human Resources & People Operations
Office Management & Studio Operations
What will make you successful
Qualifications
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Office Manager/HR Coordinator
Only for registered members San Rafael
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Office Manager/HR Coordinator
Part time Kain Colasanto, LLC- San Rafael
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HR Coordinator
Only for registered members San Rafael
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Office Manager/HR Coordinator
Only for registered members San Rafael, CA
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HR Coordinator
Only for registered members San Rafael, CA
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HR and Recruiting Coordinator
Full time Only for registered members Corte Madera
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HR Coordinator
Only for registered members San Francisco
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HR Coordinator
Only for registered members Alameda
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HR Coordinator
Only for registered members Alameda
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Controller
Only for registered members San Rafael
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HR and Recruiting Manager
Full time Only for registered members Corte Madera
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HR Coordinator
Full time Only for registered members Alameda
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Controller
Only for registered members San Rafael, CA
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HR Coordinator
Only for registered members Alameda, CA
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HR Coordinator
Only for registered members Santa Clara Ave, Alameda, CA , USA
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HR Coordinator
Only for registered members Alameda, CA
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HR Coordinator
Only for registered members San Francisco
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Case Management Coordinator
Part time Only for registered members San Rafael, CA
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Case Management Coordinator
Part time Only for registered members San Rafael
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Case Management Coordinator
Part time Only for registered members San Rafael, CA