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    Private Events Director - Chicago, United States - NPK Hospitality

    NPK Hospitality
    NPK Hospitality Chicago, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    About NPK Hospitality:
    NPK Hospitality is a fast-emerging company that owns, operates and manages a variety of businesses within three main areas: live music and entertainment (event spaces, nightclubs, music venues, music festivals), restaurants, hospitality, real estate and construction.

    Down below are the different venues, festivals, and restaurants that we own and operate:
    Live Entertainment Venues: Radius, Concord Music Hall, Prysm, Outset, and Smoke and Mirrors
    Music Festivals: Arc Music Festival, Heatwave, and Beyond Wonderland
    Restaurants: Hide + Seek, Stay Cafe, and Bad Habit

    Private Events Director:
    The Private Events Director at NPK Hospitality is responsible for overseeing the planning, coordination, and execution of private events hosted at any of our venue/restaurant locations, such as weddings, corporate functions, fundraisers, and social gatherings. Here's a detailed job description:

    Job Summary:
    The Private Events Director manages all aspects of private events hosted at the venue, ensuring exceptional service, seamless execution, and client satisfaction. This role involves coordinating with clients, vendors, and internal teams to organize and execute events according to clients' specifications and the venue's standards.

    Responsibilities:

    1. Client Consultation: Meet with clients to understand their event requirements, preferences, and budget constraints. Offer guidance and recommendations to help clients plan and customize their events.
    2. Event Planning and Coordination: Develop detailed event plans, including timelines, layouts, and logistical arrangements. Coordinate with vendors, such as caterers, florists, decorators, and entertainment providers, to ensure all aspects of the event are well-coordinated.
    3. Venue Management: Oversee the use of venue spaces for private events, ensuring proper setup, decoration, and utilization of facilities. Coordinate with facility management to address any maintenance or logistical issues.
    4. Budget Management: Develop event budgets based on client requirements and ensure that expenses are managed within budgetary constraints. Negotiate contracts with vendors to secure favorable pricing and terms.
    5. Staff Management: Recruit, train, and supervise event staff, including servers, bartenders, and support personnel. Ensure that staff members are adequately trained in service standards, safety protocols, and emergency procedures.
    6. Event Execution: Supervise the execution of events to ensure that all aspects run smoothly and according to plan. Address any issues or concerns that arise during the event and make necessary adjustments to maintain client satisfaction.
    7. Client Communication: Maintain regular communication with clients throughout the planning process, providing updates, soliciting feedback, and addressing any concerns or changes to the event plan.
    8. Post-Event Follow-Up: Conduct post-event evaluations to assess client satisfaction and gather feedback for future improvements. Follow up with clients to express gratitude and ensure all outstanding matters are resolved satisfactorily.

    Qualifications:

    1. Bachelor's degree in Hospitality Management, Event Planning, or a related field.
    2. Previous experience in event planning and coordination, preferably in a hospitality or venue management role.
    3. Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously.
    4. Excellent communication and interpersonal skills, with a customer-centric approach.
    5. Proficiency in event planning software and Microsoft Office suite.
    6. Knowledge of industry trends, best practices, and local regulations related to event management.
    7. Ability to work flexible hours, including evenings, weekends, and holidays, as required by event schedules.

    Additional Requirements:

    • Attention to detail and a commitment to delivering high-quality service.
    • Creativity and resourcefulness in problem-solving and event customization.
    • Ability to work well under pressure and adapt to changing circumstances.
    • Professional demeanor and appearance, with a focus on representing the venue in a positive light.

    *Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by NPK Hospitality for a visa.

    EQUAL EMPLOYMENT OPPORTUNITY
    NPK Hospitality strongly supports equal employment opportunity for all applicants regardless of race, color, religion,
    sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental
    disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state
    or federal law.

    HIRING PRACTICES
    The preceding job description has been designed to indicate the general nature and level of work performed by
    employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of
    all duties, responsibilities, and qualifications required of employees assigned to this job.

    NPK Hospitality recruitment policies are designed to place the most highly qualified persons available in a timely and
    efficient manner. NPK Hospitality may pursue all avenues available, including promotion from within, employee
    referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search
    firms.

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