Contracts Specialist I/II - Riverside, United States - Riverside County, CA

Description

Salary : $70, $96,470.40 Annually

Location : Riverside

Job Type: Regular

Job Number:

Department: Flood Control

Division: Flood Control

Opening Date: 05/28/2024

Closing Date: 6/11/2024 11:59 PM Pacific

ABOUT THE POSITION

Click Here to learn more about the incredible benefits of working for the County of Riverside

The Riverside County Flood Control & Water Conservation District is looking for an energetic, self-motivated, and detail-oriented individual to join their Contract Services Section as a Contracts Specialist I/II.

The Contracts Specialist I/II is a working title for the Flood Control Contracts Analyst I/II.

The selected candidate will be primarily responsible for the preparation, review, and administration of contracts and agreements. These documents will be related to a variety of vendors, licenses, developers, and capital improvement projects.

The ideal candidate will posses the following skills, abilities, and experience:

• Experience in land development, real estate or as a paralegal/legal assistant is a plus.
• Ability to read and interpret engineering drawings and right of way plats.
• Ability to read and interpret insurance related documents.
• Ability to comprehend and write technical and non-technical language into clear and concise documentation for public agencies and clients.
• Ability to negotiate with other public agencies and attorneys to reach agreement on terms.

The Flood Control Contracts Analyst I is distinguished from the Flood Control Contracts Analyst II in that the latter is the journey level in the professional Flood Control Contracts Analyst series. The Flood Control Contracts Analyst I is further distinguished from the Flood Control Contracts Analyst II in that the latter performs duties requiring greater technical knowledge with minimal supervision or guidance.

The level at which the position will be filled is at the Department's discretion. Candidate qualifications will be considered.

The Flood Control Contracts Analyst I is a natural progression underfill for the Flood Control Contracts Analyst II. Incumbents are eligible to promote to the Flood Control Contracts Analyst II upon successful completion of their probationary period, which would include a satisfactory performance evaluation and any additional qualification requirements.

Meet the Team

The Riverside County Flood Control and Water Conservation District provides for the control and conservation of flood and storm waters and for the protection of watercourses, watersheds, public highways, life and property from damage within its boundaries.

EXAMPLES OF ESSENTIAL DUTIES
Assist in preparing multi-party contracts for development of flood control infrastructure; assist negotiating contracts and terms and conditions with public agencies or quasi-public agencies roles (e.g. environmental analysis, real estate acquisitions, construction, funding, maintenance); assist in preparing license agreements granting rights to public and private entities establishing rights-of-way, all under close supervision.
Assist in the review of contracts prepared by other agencies and identify recommendations to amend contract terms and conditions to reduce the County/Department's risk and liability, and review with supervisor to determine whether or not the recommendations are justifiable, based on project objectives and priorities.
Assist in researching and drafting recommendations to revise department policies and procedures on processing Flood Control and Water Conversation District contracts ensuring compliance based on mandated County, state, and federal, regulations, ordinances, and laws.
Assist in reviewing documents verifying title (e.g. preliminary title report) and signatory authority (e.g. corporate articles) of the service providers, developers, and other private parties entering into a contract with the County; review required items of developers (e.g. bond acceptance, insurances, contractor licenses, etc.) prior to commencing construction on multi-party projects.
Participate in contract site visits to obtain an understanding of the project, gather data, and validate required information in order to prepare contracts and make administrative and operational decisions on flood control projects.
Assist with researching funding programs provided by the state, federal, or other grant resources for funding of flood control projects; assist with grant applications, writing grant proposals, and monitoring grant implementation for budgetary and operating compliance to grant stipulations.
Prepare multi-party contracts to develop flood control infrastructure; evaluate proposals and negotiate contracts and terms and conditions with public agencies or quasi-public agencies (e.g. environmental analysis, real estate acquisitions, construction, funding, maintenance); prepare license agreements granting rights to public and private entities establishing rights-of-way, in coordination with County Counsel and after consulting with a supervisor.
Represent the County/Department when meeting with public and/or private agencies, contractors, and service providers and ensure contracts and grants satisfy all legal and liability considerations; review contracts prepared by other agencies and recommend amendments to contract terms and conditions to reduce the County/Department's risk and liability; provide technical assistance to contract agencies and County departments.
Research and draft recommendations to revise department contract policies and procedures based on mandated County, state, and federal regulations, ordinances, and laws.
Review documents verifying title (e.g. preliminary title report) and signatory authority (e.g. corporate articles) of the service providers, developers, and other private parties entering into a contract with the County; review required items of developers (e.g. bond acceptance, insurances, contractor licenses, etc.) prior to commencing construction on multi-party projects.
Coordinate and participate in contract site visits; conduct research on project location and validate required information in order to prepare contracts and make administrative and operational decisions on flood control projects.
Enforce the maintenance of current valid business licenses and sufficient insurance coverage from developers, services providers, and contractors during the term of their contracts .
Assist in the preparation and review of Board Agenda Items, exhibits and related documents in support of Flood Control and Water Conservation District contracts for the Board of Supervisors' approval; assist with preparation of analytical reports, correspondences, and memoranda's for distribution and delivery to management.
Assist with competing for or soliciting for funding programs provided by the state, federal, or other grant sources for funding of flood control projects; assist with writing grant proposals and applications; assist with monitoring grant implementation for budgetary and operating compliance to grant stipulations.

MINIMUM QUALIFICATIONS

FLOOD CONTROL CONTRACTS ANALYST I

Education: Graduation from an accredited college or university with a bachelor's degree. (Additional professional or technical experience in a job-related field, which may include assisting in contract development and monitoring, performing legal research, and planning duties, may be substituted for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: One year of professional experience, which included assisting in the contract writing and monitoring, assisting in the development of legal procedures or analysis.

FLOOD CONTROL CONTRACTS ANALYST II

Education: Graduation from an accredited college or university with a bachelor's degree.(Additional qualifying experience may be substituted for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: Two years of professional experience preparing, processing, and negotiating state, federal, public, or private agency contracts, purchases of service contracts, reimbursement or funding contracts; or one year of professional level contracts experience as a County of Riverside Flood Control Contracts Analyst I.

OTHER REQUIREMENTS

• Knowledge of basic contracting principles and experience with writing, reviewing, and editing business documents including contracts, agreements, project scopes and related correspondence.
• Ability to read, understand, interpret and apply contractual language.
• Ability to prioritize, monitor progress and simultaneously manage multiple tasks/projects.
• Ability to regularly exercise discretion and independent judgment within defined policies.
• Ability to understand and interpret laws and regulations.
• Strong writing skills and an understanding of contracting terms.
• Analytical problem-solving skills.
• Effective verbal and written communication skills.
• Strong interpersonal skills to interact with personnel at all organizational levels and all members of the general public in performing various job-related tasks.
• Keen attention to detail.
• Ability to plan, execute and deliver assigned tasks in a timely manner with minimal supervision.
• Intermediate proficiency in Microsoft Word, Microsoft Excel, Adobe/Bluebeam PDF and the ability to use Outlook, the Internet, and database software required.
• Must take initiative, be self-directed and organized.

SUPPLEMENTAL INFORMATION

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: .

Veterans' Preference

The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy ().

What's Next?

This recruitment is open to all candidates.

Applicants who are currently County of Riverside employees and/or current employees of the Flood Control and Water Conservation District may be considered before other applicants depending on the volume of the applications received.

Qualified applicants may be considered for future vacancies throughout the County.

Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted. Include relevant work experience details on resume and/or application. Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.

BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.

General Information

If you have any questions regarding this posting, please contact Alyssa Wallace at

If you are experiencing technical problems, you may contact the applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at or toll-free

GENERAL APPLICATION INFORMATION:

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, A pre-employment physical examination and background check may be required.

MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable SEIU Memorandum of Understanding to contribute towards the cost of these plans.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

• Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
• Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
• Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. Effective July 1, 2023 employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.

A new member is defined as any of the following:

1. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
2. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
3. A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

Note:

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to or by calling the Benefits Information Line at ,
Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

VACATION ACCRUAL (Bi-Weekly Accrual):

0 < 3 year = 80 Hours (10 Days)

4 < 9 years = 120 Hours (15 Days)

10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.

HOLIDAYS: Normally 12 paid holidays per year.

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance).

BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable SEIU Memorandum of Understanding.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.

01

Are you a current regular or temporary employee with the County of Riverside?

• Yes
• No

02

Are you a current regular or temporary employee with the Riverside County Flood Control & Water Conservation District?

• Yes
• No

03

How many years of professional or technical experience do you have which included assisting in contract development and monitoring, performing legal research, and planning duties? (Include details on application/resume)

• No Experience
• Less than 1 year
• 1 year or more, but less than 2
• 2 years or more, but less than 3
• 3 years or more, but less than 4
• 4 years or more, but less than 5
• 5 years or more

04

Do you posses at least one year of professional experience, which included assisting in the contract writing and monitoring, assisting in the development of legal procedures, or analysis?

• No
• Yes

05

Do you possess at least one year of professional level contracts experience as a County of Riverside Flood Control Contracts Analyst I?

• No
• Yes

06

How many years of experience do you have in reading and interpreting engineering drawings and right of way plats? (Include details on application/resume)

• No Experience
• Less than 1 year
• 1 year or more, but less than 2
• 2 years or more, but less than 3
• 3 years or more, but less than 4
• 4 years or more, but less than 5
• 5 years or more

07

How many years of experience do you have in reading and interpreting insurance related documents? (Include details on application/resume)

• No Experience
• Less than 1 year
• 1 year or more, but less than 2
• 2 years or more, but less than 3
• 3 years or more, but less than 4
• 4 years or more, but less than 5
• 5 years or more

08

How many years of experience do you have in negotiating with public agencies and/or attorneys to reach agreement? (Include details on application/resume)

• No Experience
• Less than 1 year
• 1 year or more, but less than 2
• 2 years or more, but less than 3
• 3 years or more, but less than 4
• 4 years or more, but less than 5
• 5 years or more

09

Describe your level of experience with Microsoft Word, Microsoft Excel, and Microsoft Outlook?

• I have not had experience, education, or training in this area.
• I have performed this activity on the job under close supervision.
• I have performed this activity on the job, independently on a regular basis.
• In addition to independently performing this activity as a regular part of my job, I have supervised and/or trained others in this area.

10

Do you possess professional experience in using database software?

• No
• Yes

11

Do you possess experience in land development, real estate, construction, or a related field? (Include details on application/resume)

• No
• Yes

Required Question