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Leland

    Administrative Services Coordinator- Leland - Mitchell Distributing Leland

    Mitchell Distributing Leland
    Mitchell Distributing Leland Leland, United States

    2 days ago

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    Description

    Job Description

    Job Description

    Position: Administrative Services Coordinator / Administrative Support

    Reports to: Director of Administration

    Basic purpose:

    Greet customers in a friendly manner and provide requested assistance to the sales department and operations department, assist with basic accounting by processing accounts receivable transactions. ***We will train you for this***

    Assigned tasks:

    • Answer telephone in a professional and friendly manner
    • Greet customers and visitors in a friendly and professional manner
    • Assist walk-in customers with product orders
    • Must become knowledgeable in operating of our computers and software programs. Must become proficient with Microsoft Word, Microsoft Excel, Power
    • Point, etc.
    • Must be flexible to respond to spontaneous requests for information by management while working well under pressure
    • Will work with sales team on various tasks as time permits and develop a good working rapport with them
    • Accounts Receivable experience highly preferred.
    • For a candidate without accounting or Accounts Receivable experience, must be able to learn.

    Daily Tasks:

    • Close end-of-day - Reconcile all prior day route tickets and route sales activity --- Process end of day before 12:00 PM daily. Print and distribute any necessary sales reports
    • Post any AR payments
    • Maintain route and driver / salesman information
    • Maintain customer master files to insure all customers have current tax numbers and all other information is current and correct
    • Process customer tax notices and provide copies to the driver / salesman
    • Responsible for scheduling the conference room for meetings and make sure it is neat and clean prior to use by customers

    Monthly Tasks:

    • Assign training to all employees and track that training

    As Needed:

    • Assist Administrative Manager with various tasks
    • Order PPG
    • Order office supplies
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