Administrative Services Manager, Bellevue Police Department - City of Bellevue, WA

Description

Salary : $99, $137,860.57 Annually

Location : Bellevue, WA

Job Type: Regular

Job Number:

Department: Police

Division: PD AdminServices Records

Opening Date: 03/12/2024

Closing Date: Continuous

Come Join the City of Bellevue

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more.
Job Summary

Bellevue Police Department is hiring Administrative Services Manager to join the Administrative Services Division.

Work is performed with considerable independence within the framework of departmental policies under general direction of the Police Chief and the Administrative Services Division Assistant Chief. The Administrative Services Manager oversees the business processes of the Records and Property and Evidence Units, evaluating work performed and providing supervisors with instruction and advice as necessary. This position ensures efficient operations of the Records and Property and Evidence Units.

This position is being re-posted to obtain a larger pool of candidates. This position is open until filled.
Essential Duties and Responsibilities

Performs duties and responsibilities commensurate with assigned functional area within the police department which may include, but is not limited to, any combination of the following tasks:

• Directs, plans, supervises, and coordinates the activities of supervisory personnel; including recommendation for hiring and discipline, delegation of tasks/assignments; employee evaluations; setting work schedules; identifying and coordinating training needs of staff; employee recognition; and other managerial functions.
• Develop strategic plans as it relates to the Records and Property and Evidence room.
• Accurate reporting of police activity and records; manage, implement, and enhance police records and evidence systems; and have proper and legal collection, storage, and disposition in conformance with all applicable Federal, State or Local laws, policies and/or procedures.
• Management oversight of evidence function, which includes solid tracking and accountability of evidence.
• Participates in on going labor-management relations activities.
• Collaborate with Police Department staff to review departmental activities and identify future needs. Explore and investigate new technology opportunities as they arise.
• Evaluates administrative and operational needs and recommends changes to goals, activities, policies, and procedures in the department Manual of Standards.
• Verify conformance with the BPD Policy Manual and provide necessary training to all personnel to carry out their assignments; resolve problematic situations from daily operations; leads by example and maintains a positive work environment.
• Assist in the preparation and administration of the division's budget and monitor expenditures to ensure operation within budgetary restrictions. Review, coordinate and approve purchases of services, supplies, and equipment as required.
• Oversee and coordinate monthly and annual reports or other studies and assessments as directed.
• Available to provide back-up coverage at the supervisory level.
• Perform all other duties related or assigned as required in accordance with established procedures and policies.
• Act as the Police Public Records Officer to serve as a point of contact for members of the public in requesting disclosure of police public records and to oversee the police department's compliance with the Public Records Act. The Public Records Officer will ensure the Police Records Unit provides the fullest assistance to requestors, ensures that the public records are protected from damage or disorganization, and prevents fulfilling public records requests from causing excessive interference with the essential functions of the City.
• The Public Records Officer must complete a training course regarding the Public Records Act no later than 90 days of hire and maintain training requirements per RCW
• The Public Records Officer is responsible for notification of employee guild notices of personnel records requests.

Qualifications

Knowledge of:

• City, State, and Federal laws and regulations pertaining to police support services.
• The BPD Policy Manual and Labor contracts.
• Modern law enforcement principles, procedures, techniques, and equipment.
• Management and supervisory principles and methods.
• The mission, values, goals, and strategic plans of the department and city.
• Police records and evidence concepts.

Skills:

• Ability to exercise independent judgment and initiative in managing multiple projects, assignments, and adhere to strict legal deadlines.
• Ability to utilize modern computer applications and software to include Microsoft Office products;
• Ability to maintain confidentiality and routinely handle sensitive materials;
• Assigning, monitoring, and evaluating the work of others;
• Guiding, directing and motivating employees;
• Developing and implementing programs, policies, and/or procedures to achieve specific goals and objectives;
• Establishing and maintaining effective working relationships with City officials, City employees, and the general public; and
• Strong effective communicator with ability to communicate clearly and concisely both orally and in writing.

Ability to:
Establish and maintain effective working relations with agency members and City staff.

• Lead personnel to accomplish goals and objectives. Engage in activities that build trust from subordinates.
• Solve problems and be solutions orientated through city wide, cross departmental collaboration to problem solving, and write and communicate action plans.
• Develop and recommend policies, procedures, and budgets to meet division objectives and the overall goals of the department.
• Prioritize, monitor, and evaluate the work of staff. Organize and oversee work schedules and legal requirements.
• Communicate effectively with individuals and groups regarding complex or controversial issues or regulations.

EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS:

• A bachelor's degree from an accredited four-year college or university.
• Five or more years of professional related experience in a law enforcement agency, including three years (3) or more in a supervisory capacity.
• Prior experience in police records is preferred.
• Valid Washington State driver's license.
• Washington State Patrol Access Certification, or ability to attain within six months of hire.
• Valid Notary Public Certification, or ability to attain within six months of hire.

Supplemental Information

PHYSICAL DEMANDS:
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms.

• Vision abilities required by this job include close vision and the ability to adjust focus.
• The employee may be required to push, pull, lift, and/or carry up to 20 pounds.
• The noise level in the work environment is usually moderately quiet.

HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.

• Answer the Questions when requested and can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions the completion of references checks, including at least one prior supervisor.
• Some positions may require completion of a criminal background check prior to start employment
• Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications.

At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The five essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: exceptional public service, stewardship, committeed to employees, integrity, and innovation. You'll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exciting place to work, live, and explore.

Have we piqued your interest yet? Come join our team The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office at or If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

For any technical difficulties with your application, please contact the NEOGOV support line at

** Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.**

The City of Bellevue offers employees a comprehensive benefits package providing choice, flexibility, and value

Please Note: Seasonal, part-time, and variable employees are not eligible for the below benefits except for mandatory participation in the retirement plan assigned to the position, which will be the Municipal Employees Benefit Trust (MEBT 2) retirement plan or the Washington State Public Employees Retirement System (PERS) retirement plan and any other benefits as required by law.

The following summary applies to fully benefited positions:
Medical
Employees are offered a choice of medical coverage through the City's self-insured Preferred Provider Organization (PPO) plan or Kaiser Permanente (HMO).
Dental
Employees are offered a choice of two dental carriers with plans that offer regular checkups, x-rays, fillings, and crowns. Orthodontia is available through one of the carriers.
Vision
Employees are offered a choice of vision coverage through an annual exam-only plan or a buy-up plan which includes an annual eye exam and hardware coverage.

Retirement Plans - Employees are offered three retirement plans:

• Washington State Department of Retirement Systems (DRS): Mandatory participation (PERS, LEOFF or PSERS), depending upon eligibility.
• City of Bellevue Municipal Employee's Benefit Trust (MEBT): Optional participation in this 401(k) retirement savings plan with employer match contributions that vest on a 3-year schedule.
• Deferred Compensation Program (457 DCP): Optional participation in the supplemental Deferred Compensation Program also administered by DRS that allows tax-deferred savings into a variety of investments options.

Other benefits include:
More detailed information about our employee benefits is available at

• Flexible Spending Accounts (FSAs)
• Life/Accidental Death and Dismemberment (AD&D) Insurance
• Long Term Disability (LTD)
• Survivor Income
• Employee Assistance Program (EAP)
• 11 observed holidays per year plus 2 additional personal holidays, vacation (standard accrual of 12 days a year), and sick leave (accumulated at the rate of one day per month)
• An ORCA Card bus pass
• On-site fitness center, and self service food/coffee options
• Career development and training programs
• Tuition Reimbursement Program
• Employee Resource Groups (ERGs)

Paydays - The City of Bellevue pays employees on the 8th and the 23rd of each month (24 pay periods per year).

Please note that the City does not participate in the Social Security Administration (SSA) program, and employees do not earn social security credits. The mandatory DRS retirement pension plan provides the required social security replacement plan. Any social security benefits earned at other places of employment may be reduced because they are subject to the Windfall Elimination Provision or the Government Pension Offset.

NOTE: This is a brief summary of the benefit programs for the City's non-represented employees. Every effort has been made to ensure its accuracy. Benefits for employees represented by a may have different benefits. If any information on this document conflicts with the provisions of a CBA, the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

01

Do you have at least five (5) years of professional related experience in a law enforcement agency, including three years (3) or more in a supervisory capacity?

• Yes
• No

02

Why are you interested in the City of Bellevue and how does your previous experience make you a qualified candidate for this position?

03

What in your career has prepared you for this position?

04

How does your communication style contribute to a positive work environment?

05

How do you contribute to the morale of your peers and the people you supervise?

Required Question