Human Resources Manager - Durham, United States - FHI Clinical Inc

Description

Job Description

Summary of the Position:

The Human Resource Manager will be responsible for the routine functions of the Human Resources (HR) department including recruitment, performance management and employee relations, line management guidance and coaching, oversight of payroll, benefits and leaves, compliance functions, and enforcing Company policies and practices.

Essential Functions:

1. Builds effective relationships with managers and leaders to ensure functional alignment with business needs and key initiatives.
2. Holds regular 1:1 meetings with line managers of direct reports, providing support, partnership, coaching, and guidance related to their business units and team(s).
3. Supports line managers with complex, specialized, and sensitive performance questions and issues.
4. To provide coaching and mentoring to line managers for their teams and to ensure team and organizational goals are being met within each department.
5. Work closely with Senior Management in identifying critical positions and roles within the organization and to develop action plans (including without limitation development plans or succession plans) to identify leadership roles, potential leaders and growth of key staff and top performers.
6. May be required to administer and execute routine tasks in delicate circumstances such as providing oversight of warnings or performance improvement plans, workplace investigations, harassment, involuntary terminations, and reasonable accommodations.
7. Manages the talent acquisition process, which may include the screening of qualified candidates, particularly for managerial, exempt, and professional roles; collaborates with departmental managers to understand skills and competencies required for openings.
8. Responsible for onboarding and orientation of new hires and ensuring a smooth exit transition for terminating staff. Processes forms and system updates related to new hires, change-of- status, performance evaluations, benefits changes, separations etc. Ensures employee data in HRIS is accurate.
9. Provides review and revision of policies when changes are necessary, ensuring bi-annual compliance is completed by deadlines. Engages in the annual revision of the Employee Handbook and can direct employees and managers to relevant guidelines and content when needed.
10. Analyzes trends in compensation; participates in the processing of annual incentive pay programs to ensure the organization attracts and retains top talent and work with Line Managers and Department Heads to determine the appropriate salary range and offer details.
11. Collaborates with global HR staff to ensure consistency in policies and handbooks across the organization, offering best practices based upon collective experience.
12. Creates learning and development programs and leads company initiatives that provide internal development opportunities for employees and management.
13. Maintains compliance with all applicable employment laws and regulations and recommends best practices; reviews policies and practices to maintain compliance.
14. Maintains knowledge of regulatory changes, trends, and best practices in human resources and employment law.
15. Establishes strong and positive relationships with benefit vendors. Coordinates the administration of benefits, including carrier connections. Manages staff enrollments, changes, and terminations.
16. Schedule periodic insurance benefits orientation for all staff members.
17. Reconciles benefit invoices monthly. Comparing the carrier invoice data to the enrollment data within the company's benefit administration or payroll system to identify discrepancies that may exist between the two. Resolves issues as needed.
18. Acts as a Plan Administrator for the Company's 401(k) program. Meets monthly with the retirement vendor. Oversees the administrative functions of the Plan including reporting, compliance, plan maintenance, and communications. Assists in annual audits.
19. Support with ad-hoc HR projects and business initiatives such as succession planning, mergers, and acquisitions, employee development, Diversity, Equity, Inclusion & Belonging (DEIB) efforts, and employee engagement.
20. Provide support in ensuring compliance with all statutory labor laws and regulatory framework. Prepares required reports including but not limited to COBRA, 5500. OSHA, EEO, AA, CA Pay Data, turnover, and headcount reports.
21. Performs any other duties as assigned.

Knowledge, Skills, and Abilities:

• Has the ability to be very productive independently, but flourishes in a team environment. Believes in collaboration and teamwork.
• Exceptional verbal and written communication skills.
  • Excellent interpersonal, coaching, and conflict resolution skills.
• Possesses strong organizational skills and works with a high level of attention to detail.
• Strong analytical and problem-solving skills.
  • Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.
• Must be comfortable working in a fast-paced environment.
• Ability to manage multiple HR operations in different locations at any given time with varying deadlines and timeframes.

Position Requirements:

Education: Bachelor's degree, or international equivalent, in Human Resources, Business Administration, Communications, or related field required.

Preferred Job-related Experience: Minimum five to seven years of HR experience is preferred with a minimum of two years' varied experience in managing Employee Relations. At least one year of experience in line management of direct reports. Experience in Costpoint and Workforce Now is preferred.

Additional Eligibility Qualifications: Human Resources certification from HRCI or SHRM, or similar local certification is highly desirable. Being Spanish proficient will be an advantage.

Physical Expectations:

• Typical office environment.
• Ability to sit or stand for extended periods of time.
• Ability to move 5-15 lbs.; or kg.

Travel Requirements:

Expected travel time is less than 10% for this position.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned with or without notice.

FHI Clinical Inc. and its subsidiary and affiliate companies provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military