Anticipated Accounts Payable/data Entry Clerk - Lewisberry, United States - West Shore School District

West Shore School District
West Shore School District
Verified Company
Lewisberry, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description
1. High school diploma plus specialized training of one to two years.


  • Proficiency with keyboarding.
  • Two years of accounting experience with automated business systems in industry or the public sector.
  • Compliance with Employment Eligibility, all required background clearances, and Physical Examination/TB test standards.
  • Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

SUPERVISED BY:
Director of Business Affairs


JOB GOAL:
To assist in the efficient operation of the Business Office.


ESSENTIAL JOB FUNCTIONS:


Performs the following tasks:

proofreading; filing in a five-drawer file cabinet; filing and storage on nine-foot high shelves, standing to operate copier and collate materials, handling mail, operating paper cutter and paper drill; transporting up to ten reams of paper and printed material to office; assuring readiness of office equipment.


  • Assists administration in monitoring and screening all visitors to the building.
  • Reads and correctly interprets written directions and performs accurate computations related to functions of the position.
  • Resolves billing issues for General Fund and Athletic Fund.
  • Verifies accuracy of General Fund and Athletic Fund invoices by comparing to purchase orders which may include checking attached quotes and extensions when applicable.
  • Requests and attaches packing slips to verify receipt of merchandise or services with appropriate vendor and/or school district personnel; processes invoices for data entry.
  • Keys General Fund payables while maintaining a high degree of accuracy; recognizes deficiencies in source documents and makes corrections or returns them to originator for correction.
  • Adheres to the schedule of monthly board meetings and athletic schedules to ensure that source documents are entered, checks are printed, and the check register is prepared in a timely manner for the board agenda.
  • Maintains an up-to-date electronic vendor file; maintains a hard copy invoice and receivable file. Maintains an electronic copy of the end of the fiscal year paid invoice report for the General Fund, Athletic Fund, and Cafeteria Fund. Maintains a hard copy data processing file for Athletic Fund entries.
  • Oversees requisition processing which includes maintaining all requisitions with attachments received from departments or school buildings, managing requisitions and assisting with changes/issues, converting requisitions to purchase orders, and processing purchase orders per directions if applicable (check enclosed/faxed/mail).
  • Processes Athletic budgeted field trip charges which includes obtaining necessary fund transfers from the Athletic Fund to the General Fund.
  • Reconciles monthly vendor statements to verify receipt and payment of invoices for purchase order payments in the General Fund and all payment types for the Athletic Fund; follows up with correspondence and telephone communications.
  • Creates, reviews, and maintains 1099 Misc file and vendor payment history report for the appropriate calendar year.
  • Assists local auditors with requested electronic fiscal year end reports for the General Fund, Athletic Fund, Cafeteria Fund and Title programs.
  • Promotes positive public and employee relations for the District through courteous and efficient handling of contacts and communications while serving as a resource person on District policies, procedures, rules, and regulations as relevant to the position.
  • Participates in required staff development activities.
  • Works during established operating hours and works extra time as needed and approved.
  • Ensures highest degree of confidentiality appropriate to the position.
  • Complies with the Pennsylvania School Code, the policies of the School Board, and the provisions of the Non-Bargaining Support Personnel Handbook.
  • Performs such other tasks and assumes such other responsibilities as may be assigned by supervisor.

TERMS OF EMPLOYMENT:


  • Twelve month position.
  • Compensation as per District guidelines.

RESPONSIBILITY LEVEL: 6


EVALUATION:

Performance of this job will be evaluated by the Director of Business Affairs in accordance with the Board policy on evaluation of support personnel.


Pay:
From $19.39 per hour

Expected hours: 7.5 per week


Benefits:


  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • Day shift
  • Monday to Friday

Ability to Relocate:

  • Lewisberry, PA 17339: Relocate before starting work (required)

Work Location:
In person
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