10-month Dean's Secretary - Cary, United States - Crystal Lake Community High School D155

Description

Cary-Grove High School, within Community High School District 155, has an anticipated opening for a 10-month Dean's Secretary.

The pay scale begins at $21.49 and placement on salary schedule will be in accordance with the current negotiation agreement.

Please review a general job description below.


JOB TITLE:
Dean's Secretary


REPORTS TO:
Dean of Students


LENGTH OF CONTRACT: 10-months; 190 days; 8 hours per day


SALARY LANE:
Clerical level II


RESPONSIBILITIES:

The Dean's Secretary is responsible for providing direct services as identified by the supervisor and providing support to staff.

Typical duties that may vary according to school or situation:

• Screen the requests of individual students on a first come, first served basis
• Keep order in the office area when students are waiting to see the Deans
• Screen and direct visitors to the building
• Process and manage individual student discipline records
• Produce letters to parents notifying them of discipline interventions
• Create and distribute detention assignments
• Prepare data for school, district, state, and federal reports (i.e. attendance, discipline, transportation)
• Update Dean's schedules
• Assist in the management of student office helpers
• Initiate payment authorizations for the various school detention programs
• Assist with the administration of the student parking program
• Assist office colleagues with answering phones
• Assist with the data entry of purchase orders and production of budget reports for individual departments
• Assist with the administration of special events such as Meet the Deans
• Manage the appropriate forms used by the Dean's office
• Coordinate the Academic Awards program
• Manage the lost and found
• Assist or substitute for office colleagues as needed
• Perform miscellaneous duties as assigned by the Dean or Dean's designee

REQUIREMENTS:

• Ability to work effectively with staff, students, parents, and administrators
• High degree of interpersonal relations and communication skills
• Evidence of good organizational skills
• Evidence of good judgment, trustworthiness, flexibility, and emotional maturity
• Demonstrates leadership qualities and is selfdirected
• Demonstrates pride in school, students, coworkers, and own job
• Competent in appropriate academic, communication, and technological skills
• Sensitive to the needs of adolescents with significant educational, social, and/or emotional challenges
• Ability to perform appropriate clerical tasks
• Ability to maintain confidential information
• Ability to conduct and maintain a professional demeanor
• Multitask oriented with the ability to work independently to complete tasks
• Physically capable of performing the appropriate duties associated with the position with or without accommodations
• Ability to work 8 hours a day

SPECIFIC DUTIES:

• Exhibit professionalism and commitment through punctuality and attendance
• Observe and follow District 155 policies and procedures
• Work both independently and as a member of a team
• Maintain records for the deans' department as needed
• Screen phone calls to receive and transmit communications as necessary
• Assist attendance clerk with absence calls
• Perform other duties as assigned by the identified building supervisor or designee

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to stand, walk, sit, talk, see, hear, and type on a computer or device.

The employee is occasionally required to reach with hands and arms, stoop, kneel, use stairs, or crouch. In addition, the employee must occasionally lift or move up to 25 pounds.


FLSA:
Non-Exempt

CHESS Negotiation Agreement
2024 Benefits Overview