Contract Management Specialist Ii - Austin, United States - City of Austin

City of Austin

Verified Company

Austin, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Information

Posting Title
- (Temporary) Contract Management Specialist II
Job Requisition Number

COA091698
Position Number
T77502
Job Type
Full-Time
Division Name
Economic Development Admin
Minimum Qualifications
Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience.
Experience may substitute for the education up to the maximum of four (4) years.

Licenses and Certifications Required:

None.
Notes to Applicants

TEMPOPARY - Contract Management Specialist II (NO
BENEFITS)**
JOB
PREVIEW:
_The City of Austin Economic Development Department is hiring for Contract Management Specialist (Temporary). This role will focus on performing contract initiation; managing contracts for effectiveness; monitoring budgeted amounts; processing contract modifications; performing contract closure; __managing contracto_
_r and subcontractor performance for compliance to contractor terms and collecting and summarizing information regarding contractor performance for reporting to management and team members. _- Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.

And are in the military or a veteran, you will need to provide a copy of your DD214 prior to confirming a start date.

Pay Range
- $ $31.45
Hours

Monday
Friday; 8:00 a.m. 5:00 p.m. (Core Business Hours)

-
_Effective January 1, 2024__, non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period._

Job Close Date

05/20/2024
Type of Posting
External
Department
Economic Development
Regular/Temporary
Temporary
Grant Funded or Pooled Position
Not Applicable
Category
Professional
Location
5202 E Ben White Blvd Suite 400, Austin, TX 78741
Preferred Qualifications
Experience with:
Contract initiation;
Managing contracts for effectiveness;
Monitoring budgeted amounts;
Processing contract modifications;
Performing contract closure;
Managing contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance; and
Collecting and summarizing information regarding contractor performance for reporting to management and team members.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Performs spot buying by placing orders off of existing contracts and by soliciting and awarding informal quotes (per Central Purchasing policy limitations).
Prepares for bid process by gathering contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on a contract bid, recommending and preparing effective supplemental terms and conditions, specifications and drafting purchase documents for bid.
Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award.
Develops and manages requirements for contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract's dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities.
Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison, and resolving contractual issues.
Prepares reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers.
Monitors supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations.
Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions.
Conducts and/or coordinates site visits to educate contractors and subcontractors