Legal Assistant and Vendor Compliance Specialist - Naperville, United States - SERVPRO of Wheaton/Glen Ellyn/Lisle - 9347

SERVPRO of Wheaton/Glen Ellyn/Lisle - 9347

Verified Company

Naperville, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Summary / Purpose

Assist General Counsel in administrative tasks related to legal services.

Achieve, monitor, and maintain compliance with contract requirements of assigned vendors

Complete requests for proposals, qualifications, and other bid documentation as appropriate

Principle

Responsibilities:

Perform property records searches
Utilize Westlaw and other sources to retrieve caselaw and perform research
Type and format documents using Microsoft Word and Excel
Maintain attorney calendar and docket upcoming dates/deadlines
Organize and file pleadings, correspondence and other documents
Draft routine correspondence, and other documents
Assist in preparation of briefs, pleadings, and other documents for filing in compliance with applicable rules in federal, state and county venues
Assist attorney during depositions, trials, and hearings
Ensure request for proposals, request for qualifications, and other bid opportunities are completed in a timely manner
Ensure vendor platforms are updated and compliant
Organize and maintain vendor related logins, documents, and files
Build and maintain inventory of vendor compliance

Additional

Responsibilities:

Attend departmental and company meetings as required.
Answer phones when necessary

Working Relationships and Scope

Communicate with Business Development lead to determine whether compliance should be maintained upon renewal for vendors

Performance Competencies

Integrity
Iron Does not cut corners. Does what is right, even when it means taking a stand. Earns trust of coworkers. Intellectually honest. Not politically expedient.

Written Communication

Writes clear, precise, well organized letters, proposals and The individual edits work for spelling and grammar and is able to read and interpret written information. Uses appropriate vocabulary and grammar. Is familiar with the structure and content for business procedures.
Oral Communication the individual speaks clearly and persuasively in positive or negative situations. Effective in oneonone, small and large group Adaptable and able to think on their feet.

Team Building

Achieves cohesion and effective team spirit with coworkers. Sustains a climate characterized by open, honest relationships where differences are constructively addressed rather than ignored, suppressed, or Treats all coworkers fairly. Shares credit.

Planning & Organizing

Plans, organizes, schedules and budgets in an efficient and productive manner. Focuses on key Effectively juggles multiple projects. Coordinates plans with other team members, managers and executives. Manages personal time well.

Judgment and Decision-Making

Applies a mature approach to decisionmaking. Demonstrates consistent logic. Anticipates consequences of decisions.
Dependability the individual is consistently at work and on time, follows instructions, meets deadlines, responds to management direction and solicits feedback to improve
Technology the individual uses typical communication devices to effectively speed communication and appropriately utilizes companyapproved, customer contact management, standard word processing, spreadsheet and PowerPoint software tools to enhance efficiency and accuracy of work performed.

Qualifications - Knowledge, Skills and Abilities

Education and Experience
Associate degree in paralegal studies, business, marketing or related field required with a bachelor's (4year) degree Five (5) to seven (7) years of relevant experience.

Strategic Skills

Comprehends the "big picture." Understands and acts in a manner that is in the best interest of the organization.
Multitasking skills
Calm in stressful situations

Mathematical skills

Strong math skills.

Computer skills

Demonstrates proficiency in the use of computers and computer software including enterprise systems (e.g. job file management and CRM software), MS Office, Word, and Excel
Certificates, Licenses and Registration
None required for this position

Physical Demands

The physical demands described below are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel, reach with hands and arms, and talk or hear.

The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds

Working Conditions

This work of this position is predominantly carried out in an office environment and/or remotely.
Occasional exposure to the shop where vehicles and equipment are housed and maintained is expected.

Flexible work from home options available.