Capital and Development Project Coordinator - Newton, Massachusetts, United States

Overview · The Capital and Development Project Coordinator provides support for the Asset Management and Development groups. This role focuses on reporting, planning, documentation, task tracking, and administration. The ideal candidate works independently and collaboratively, in ...

Job description

Overview

The Capital and Development Project Coordinator provides support for the Asset Management and Development groups. This role focuses on reporting, planning, documentation, task tracking, and administration. The ideal candidate works independently and collaboratively, interacting with property-level, regional, and corporate leaders across multiple operators. The position requires strong organization, communication, and Excel skills, with the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Capital Planning & Reporting (Primary Focus ~70%):

• Maintain shared trackers, files, and document repositories for both the Development and Asset Management teams.
• Coordinate with Asset Management and Development groups to collect required documentation and monthly/quarterly updates.
• Prepare recurring reporting packages for internal Asset Managers, including monthly and quarterly capex activities.
• Ensure timely submission of reporting deliverables, including monthly, quarterly, and annual reporting requirements.
• Document management for capital planning files, approvals, and audit support.
• Maintain databases and files (e.g., development projects, financing deals).
• Assist with preparation for internal and external presentations related to capital planning and asset performance.

Operational Support (~30%):

• Coordinate meetings and calls, including scheduling, agendas, and distribution of materials.
• Track follow up and open items from meetings.
• Maintain electronic and hard copy filing systems for Asset Management.
• Assist Development team as needed with close out items for projects.
• Maintain database for tracking certificates of insurance for development projects.
• Maintain contact sheets and organizational information for operators, asset managers, project teams, and property leadership.
• Support team communications, including large-scale operator correspondence and responses to property inquiries.

Additional Duties:

• Complete miscellaneous requests as needed across the Asset Management and Development departments.

Qualifications

• Bachelor's degree in Business, Finance, Accounting or related field.
• One to two years of experience in Commercial Real Estate or Property Management-related position.
• Intermediate to Advanced proficiency with Microsoft Office (Excel, Word, PowerPoint and Outlook) and other Windows applications.
• Experience with Yardi is preferred, but not required
• Excellent written and verbal communication skills. An assessment will be administered for computer and communications skills.
• Strong organizational skills with the ability to take initiative and proactively keep projects on schedule.
• Attention to detail and ability to multitask.
• A team player with a client service attitude toward immediate team and company members.
• Impeccable follow-up skills and commitment to keeping staff informed of the status of projects and completed tasks.
• The ability to exercise sound judgment and discretion, particularly with sensitive non-public information.
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Total Rewards

The RMR Group offers an extensive total rewards package to ensure that your benefits align with your needs. Employees who work at least 21 hours per week are eligible to participate in The RMR Group's benefits plans, including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life & Disability Insurance
• Health Savings Account (HSA) & Flexible Spending Plans (FSA)
• 401(k) Plan with Employer Match
• Holidays, Vacation & Sick Time
• Parental Leave
• Tuition Assistance
• Matching Gift Program
• Wide Array of Voluntary, Employee-Paid Benefits to choose from including Critical Illness & Accident Insurance, Identity Theft Protection & Pet Insurance

The estimated base compensation range for this position is $60,000 to $75,000 per year. RMR considers several components including an individual's skills, qualifications, experience, internal equity, and market data.

Company Overview

The RMR Group (Nasdaq: RMR) is a leading U.S. alternative asset management company, unique for its focus on commercial real estate (CRE) and related businesses. RMR's vertical integration is strengthened by nearly 900 real estate professionals in more than 30 offices nationwide who manage approximately $40 billion in assets under management and leverage more than 35 years of institutional experience in buying, selling, financing and operating CRE. RMR benefits from a scalable platform, a deep and experienced management team and a diversity of real estate strategies across its clients. RMR has been recognized by The Boston Globe as a "Top Place to Work", by the Environmental Protection Agency (EPA) as an "ENERGY STAR Partner of the Year" and ranked by the Building Owners and Managers Association (BOMA) as having one of the highest number of BOMA 360 designated properties in its portfolio. RMR is headquartered in Newton, MA and was founded in 1986.

RMR's mission is to create long term value for our clients by managing their investments and assets "like we own it" – an approach that consistently and repeatedly generates opportunities for all our employees, investors and stakeholders. We are guided by six core values:

• Integrity at Our Core.
• Perform Passionately and Effectively.
• Inspired Thinking.
• Like We Own It.
• Power of We.
• Mutual Respect.

Visit our website to learn more about what makes The RMR Group a rewarding place to build a career.

Follow RMR on LinkedIn and Instagram @thermrgroup. 

The RMR Group is an equal opportunity employer. Qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you'd like more information on your EEO rights under the law, please click here.