Administrative Operations Manager, Texas Mccombs - Austin, United States - University of Texas at Austin
Description
Job Posting Title:
Administrative Operations Manager, Texas McCombs
- Hiring Department:
- Position Open To:
- Weekly Scheduled Hours:
- FLSA Status:
- Earliest Start Date:
- Position Duration:
-
Location:
UT MAIN CAMPUS
- Job Details:
Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S.
The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors.
We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging.
What starts here really does change the world.To learn more about the McCombs School of Business, please visit
Purpose
As a member of the Financial Affairs team, provide administrative and financial support to Department Chairs, unit heads, faculty and staff within the McCombs School of Business and serve as the primary business affairs point-of-contact for department Administrative Operations Managers during peak periods throughout the fiscal year.
Ensure operational success by coordinating workflow with the administrative support team and promoting efficient business practices for the department while providing high-quality customer service to the clients.
Responsibilities:
Department Support:
- Support the McCombs' Administrative Operations Managers and Financial Affairs team through peak periods of the fiscal year, including semester transitions.
- Serve as a liaison between McCombs centralized Business Affairs team and departments and delegate administrative processes to ensure efficient operation and highquality customer service.
- Processes include but are not limited to: all procurement needs (including purchase orders, contracts, software orders, UT Market and ProCard holder), payments & deposits, facility work orders, space allocations, management of department files and various reports.
- Follow existing school and department policies by initiating, reviewing and approving personnel requests, purchases, payments and expense authorizations for business operations.
- Advise department leadership of relevant administrative policies.
- Assist department leadership in producing administrative reports, drafting correspondence and collecting information, as requested.
- Ensure compliance and consistency with University, College and unit policies, procedures and systems.
Inventory Management:
Assist departments and McCombs facility members in the collection and recording of inventory information to complete the annual inventory audits.
Systems:
Utilize and enhance the use of The University of Texas at Austin and/or McCombs systems and procedures.
Other:
At the direction of the Director of Financial Affairs and/or Senior Associate Dean for Business Affairs, assist in assignments, tasks, or duties outside of the regular job duties.
Required Qualifications- Bachelor's degree and five years of responsible level experience in program management and coordination of programs in large organizations- Excellent problem-solving and critical-thinking skills.- Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail.- Ability to meet overlapping deadlines.- Demonstrated strong organizational skills.- General financial and budgeting knowledge.- Excellent interpersonal, oral communication, and writing skills.- Demonstrated analytical, problem-solving and critical thinking skills and ability to perform work independently.- Proficiency in using digital resources, including Outlook, Microsoft Word, Excel, database programs, and standard office equipment.
- Relevant education and experience may be substituted as appropriate_
Preferred Qualifications- More than the required qualifications.- Experience supporting faculty and staff in a higher education institution.- Proficient with UT Austin-specific systems/software.- Previous supervisory experience.
$60,000 - $65,000 + depending on qualifications
Working Conditions- Work in standard office conditions with repetitive use of a keyboard at a workstation.- Some evening and weekend hours may be required during peak periods and special events.- This is an Austin, TX-based position and is eligible for some local remote work or hybrid work.- Applicants must be legally authorized to work for any employer in the United States.
Required Materials- Resume/CV- 3 work references with their contact information; at least one reference should b
More jobs from University of Texas at Austin
-
Manager, Office of Finance, Dell Medical School
Austin, United States - 4 weeks ago
-
Postdoctoral Fellow
Port Aransas, United States - 2 weeks ago
-
Administrative Services Officer
Austin, United States - 2 weeks ago
-
Recruiting Coordinator, Employer Engagement
Austin, United States - 20 hours ago
-
UT University Charter School Math/Science Teacher
Austin, United States - 1 hour ago
-
Process Engineer, Texas Institute for Electronics, Cockrell School of Engineering
Austin, United States - 20 hours ago