Department Administrator - Washington, United States - Georgetown University

Georgetown University

Verified Company

Washington, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice.

Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements:

Department Administrator - Campus Recreation - Georgetown University

Georgetown's

Campus Recreation

provides a variety of opportunities for all students to enhance their university experience through recreation, fitness, and well-being. Through our various sport and recreation

programs

, students are given the opportunity to connect with each other and experience personal growth in a fun, comfortable, and challenging yet safe environment.

Job Overview

The Department Administrator of Campus Recreation provides key administrative functions and support to the Campus Recreation team.

They support the Executive Director in their administrative capacities overseeing the facility management and multiple projects with competing timelines and priorities.

Duties include but are not limited to:

Manage building maintenance functions (both routine and emergency); and ensure activities are carried out in a complete and timely manner
Coordinate delivery and installation of building equipment and preventative maintenance supplies; coordinate outside vendor/contractor services; and order building repair services as needed
Coordinate annual equipment inventory (e.g., basketball nets, etc.) and maintain related records
Oversee building renovation and construction projects along with the Executive Director; manage building maintenance functions (both routine and emergency); and ensure activities are carried out in a complete and timely manner.
Submit and reconcile expense reports; prepare and monitor invoices; and manage expenses and reimbursements, processing them in a timely manner in full compliance with University and Main Campus policies
Facilitate arrangements of special events scheduled for facility
Troubleshoot office equipment (xerox machine, computer issues, CCTV); and maintain inventory of and order office and breakroom supplies
Assist with facilities operations, in conjunction with the Director of Campus Recreation, by identifying and coordinating maintenance repairs and recommending facility improvements; develop, implement, and supervise preventative maintenance and renovation programs for Fitness and Wellness spaces and equipment; and monitor industry trends and patron use to guide decision making for equipment purchasing

Work Interactions and Work Mode Designation

The Department Administrator collaborates and communicates effectively with all members of the Georgetown University students, staff, faculty, community, visitors, and vendors to provide comprehensive, high-level support to the Executive Director; and coordinate building maintenance and repairs, office moves, installations, various equipment inventory, building access control, and deliveries.

They interact consistently with other professional staff, building occupants and visitors, external department heads, and contractors and vendors; typically advise and counsel contractors, vendors, and visitors; and work a modified schedule to assist with these needs during and after regular business hours.

This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation.

Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website:

Requirements and Qualifications

Bachelor's degree from an appropriately accredited institution
1 to 2 years of experience managing facilities _[_note: consideration will be given to an equivalent combination of training and experience_]_
CPR/AED/First Aid, CPR/AED/First Aid instructor within 90 days of hire
Demonstrated ability to work autonomously with initiative, critical and creative thinking
Demonstrated experience working with budgets
Demonstrated ability to collaborate, develop partnerships and work effectively as a member of a fastpaced, resultsoriented team
Demonstrated knowledge of national trends and best practices in collegiate recreation aquatics facility management
Demonstrated knowledge of theories and practices in promoting student development and learning
Excellent written and verbal communication skills
Demonstrated success managing, supervising, and mentoring student employees
Demonstrated integrity, ethics, and commitment to diversity and inclusion
Commitment to promoting healthy, active lifestyles
Consistent availability for weekly schedule of 9:00 a.m. 5:00 p.m.

Preferred Requirements and Qualifications