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Richardson

    Program Specialist I - Richardson, United States - University of Texas at Dallas

    University of Texas at Dallas
    University of Texas at Dallas Richardson, United States

    3 weeks ago

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    Description
    Posting Details
    Posting Details

    Posting Number
    S05614P

    Position Title
    Program Specialist I

    Functional Title
    Program Specialist I

    Department
    Computer Science

    Salary Range
    $45,000

    Pay Basis
    Monthly

    Position Status
    Regular full-time

    Location
    Richardson

    Position End Date (if temporary)

    Posting Open Date
    05/06/2024

    Posting Close Date
    05/13/2024

    Open Until Filled
    No

    Desired Start Date

    Job Summary
    Provide administrative human resources and payroll support for a medium to large
    workload in a complex department within the School of Engineering and Computer Science.
    • Coordinates the logistics for department foreign visitors and employees coming to campus.
    • Organize documentation for visas and other related documents.
    • Monitors change in laws and regulations regarding immigration policies.
    • Provides guidance to departments on international employee requirements and contractual obligations. Organize the payment of required visa fees and submit it with the relevant documentation to HR for the necessary approvals from the Department of Homeland Security.
    • Initiates electronic forms for hiring, job attribute changes, leaves of absence, end of assignments, and supplemental pay for all Faculty, Staff, Research Assistants, Teaching Assistants, Visiting Scholars, Student Workers, Temporary staff, and Research Associates.
    • Serve as backup assisting students in acquiring OPT / CPT authorization from the International Students and Scholars Office.
    • Help to recruit and enroll students in the department's "Research Experience" programs. Monitors international students' eligibility for work authorization under specific visa categories.
    • Fosters relationships with faculty and staff to ensure compliance with university regulations and policies. Assists in coordinating student orientations, seminars, workshops, conferences, and other events.
    • Updates department personnel spreadsheet daily to manage time and labor and communicates with employees to ensure accurate record-keeping.
    • Verifies and processes employee time records and troubleshoots payroll issues to ensure prompt and accurate payroll distribution for the department each pay period.
    • Prepares and reviews electronic campus access forms in accordance with procedures and policies.
    • Ensure the accuracy of data entered to maintain security compliance and assist students and employees in navigating the process.
    • Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University.
    • Ensures that funding is in place for the respective offers. Oversees and tracks the onboarding progress and provides support for all department hiring.
    • Other duties as assigned.
    Minimum Education and Experience

    Bachelor's degree in Business or a related field, with a minimum of four years of experience in program/project development or an equivalent combination of education and experience.

    Preferred Education and Experience
    Bachelor's degree in a related field with 3-5 years of experience or an equivalent
    combination of education and experience.

    Essential Duties and Responsibilities
    Responsibilities include oversight of processing payroll, andreviewing payroll reports for accuracy and timeliness. Duties include assisting faculty, researchers, staff,and students regarding campus payroll process.

    Physical Activities

    Working Conditions

    Additional Information
    LOOKING FOR A GREAT OPPORTUNITY APPLY TODAY

    About Us
    Located in one of the nation's fastest growing metropolitan regions, The University of Texas at Dallas is a top value public university with more than 31,000 students across seven schools. The University of Texas at Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A collection of people, ideas and perspectives is crucial to our vision and mission. A charter member of SEA ( STEMM Equity Achievement) Change , UT Dallas is a place where members of the community from all backgrounds are welcomed, treated fairly, and encouraged in their pursuit of excellence.

    Special Instructions Summary

    Important Message
    1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

    2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE , including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .
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