Part Time Office and Event Coordinator - Center Valley, United States - Penn State University

Penn State University

Verified Company

Center Valley, United States

5 days ago

Posted by:

Mark Lane

beBee recruiter

Part time

Description

JOB DESCRIPTION AND POSITION REQUIREMENTS:

This part-time position is for 24 hours/week. Applicant must be available Monday - Thursday, 9am-2pm and Fridays, 10 am - 2pm.

During the start of every academic school year beginning mid-late August, there is an opportunity to work 40 hours/week for up to 3-4 weeks.

Greet all customers and provide needed campus information
Act as point of contact for all external events, facilitate all communications, process room rentals and invoices, arrange travel, maintain client files
Manage 25Live (PSU reservation system), maintain current inventory of rooms and resources, provide daily and weekly event reports
Own the purchasing process from start to finish for office inventory and supplies create shopping carts, purchase orders, confirm goods receipts, and ensure timely processing of all invoices and expense reports
Maintain work unit files, visitor log, parking permits, fleet vehicles, keys, and Lost & Found
Maintain campus directories, campus map, and organizational charts including LionSpace
Support Finance & Business unit by receiving and processing payments
Maintain office equipment: schedule maintenance, troubleshoot basic errors; process work orders for repairs as needed
Serve as I9 onboarding partner for student and wage workers
Schedule and maintain class cancellation/announcement boards
Supervise front desk student workers

- involved in hiring, training, scheduling, support, time approval, delegation of work

Assist other units with special tasks as needed
This _position typically _requires a high school diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Employment with the University will require successful completion of background check(s) in accordance with University policies. _

The Pennsylvania State University is committed to and accountable for advancing

diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual

uniqueness, foster a culture of inclusion that supports both broad and specific diversity

initiatives, leverage the educational and institutional benefits of diversity in society and

nature, and engage all individuals to help them thrive. We value inclusion as a core

strength and an essential element of our public service mission
:

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR).

The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.

The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

**EEO IS THE LAW