Office Manager/human Resources Manager - Chicago Heights, United States - Chicago Heights Park District

Description

POSITION TITLE:
Office Management / Human Resource


SUPERVISOR:
Superintendent of Parks & Recreation


HOURS:

TBD

LOCATION:
Park District Office


ABOUT CHPD:

Chicago Heights Park District provides quality recreation programs, facilities and parks that meet the leisure needs and improve the quality of life for Chicago Heights residents.

We promote and maintain community partnerships, intergovernmental and corporate relationships while providing quality employment opportunities at the Chicago Heights Park District.

:

The Office Manager works under the direction of the Superintendents and is responsible for the operations of the administrative office.

This includes, but is not limited to, providing highly responsible, complex, specialized and technical administrative support for management; provide information and assistance to the public; and coordinate administrative and clerical activities.

Full-time non-exempt position working 40 hours per week.


ESSENTIAL DUTIES:

• Manage all office support activities and become a vital part of a Senior Management Team.
• Supervision of professional personnel.
• Oversees the guest experience and ensures a personal, friendly experience for all guests.
• Assist managers with complex administrative functions such as upkeep of assigned records, technical support, research, analysis, editing of complex documents and preparation of correspondence.
• Creates park districtwide forms and other documents using Microsoft Office, Adobe and other software provided.
• Maintains office efficiency by managing appearance of common areas, organizing procedures, handling correspondence, managing filing systems and overseeing supplies and equipment. Uphold confidentiality outlined in the district's personnel policy manual.
• Manages all aspects of the office's space/infrastructure planning (moves, adds and changes to workstations) and provides answers, resources and solutions as requested, carrying out planning and execution of equipment procurement, layouts and office systems.
• Develops and implements office procedures and standards to guide the operation of the office.
• Provides direct administrative support as needed, including scheduling appointments, meetings, and events, booking travel, mailing, and shipping packages, and updating contact databases and employee lists.
• Coordinate department activities with each other, outside agencies, and stakeholders; respond to complaints and requests for information.
• Provide assistance to the public by answering the main phone line and responding to requests for information or concerns from the public.
• Assigns work, supervises, trains, disciplines, and evaluates performance of subordinate staff. Organizes mandatory required training for all employees.
• Leads and actively participates in the planning execution of District staff events.
• Develops and implements a standard data and records management system for digital and physical files.
• Processes purchase orders, vouchers, invoices, vendor forms, etc. necessary for the receipt and disbursement funds.
• Manage inventory of office supplies and technology and maintains record of overall park district inventory.
• Ability to communicate effectively using standard business protocols and formats.
• Ensure adherence to company policies and procedures.
• Identify and attend to the concerns of employees, guests and suppliers.
• Assist in managing and coordinating training for new employees, including processing benefits, hiring, terminations and payroll.
• Maintain and update internal and external job postings.
• Perform other related duties as assigned.
• This job description does not state or imply that the above are the only duties and responsibilities assigned to the position.

POSITION QUALIFICATIONS:

• High school diploma or equivalent.
• 3 years of highlevel administrative office management/HR related work is required.
• SHRM certification a plus
• Two or four year college degree in related area is preferred such as business or administrative management.
• Excellent organizational skills and accuracy working with details.
• Ability to exemplify the highest ethical standards of professional and personal conduct.
• High degree of confidence with the use of telephone, computer technology and the internet.
• While performing the duties of this job, the employee is required to walk, stand, stoop and sit at office furniture. The employee must occasionally lift up to 25 lbs.
• Applicants must be successfully able to pass a drug screen and background check.

The Chicago Heights Park District is an Equal Opportunity Employer.


Job Types:

Full-time, Contract


Pay:
$45, $50,000.00 per year


Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location:
In person