Executive Assistant - Florida, United States - Real Hearing USA

Real Hearing USA Florida, United States

3 weeks ago

Description

Real Hearing USA is in search of an exceptional Executive Assistant, based in South Florida, to directly support our CEO. This role is not just about administrative tasks; it's about being a key player in our CEO's mission to enhance lives through hearing care and wellness. We're not just a company; we're a movement addressing the imminent hearing loss epidemic. Our mission is clear: to reignite life's genuine moments by empowering individuals to hear and fully engage with their surroundings. We understand that hearing loss is more than a physical condition—it's a barrier to relationships, experiences, and the essence of humanity.

Driven by our profound understanding, we are committed to more than just providing hearing solutions. We're dedicated to creating transformative experiences and guiding our patients toward a future where they can embrace every moment with clarity and confidence.

As an Executive Assistant, you will be a vital part of this journey, supporting our CEO in her mission to create a significant impact in the lives of those affected by hearing loss.

Responsibilities

Proficiency in navigating a myriad of emails and traditional correspondence, as well as the skill to identify items that raise a "red flag" or require immediate action by the CEO and any other member of the Executive Team
Participates as an adjunct member of the Executive Management Team, assisting in scheduling and attending all meetings
Run and analyze reports for various departments and provide recommendations.
Attend weekly management meetings, provide minutes for follow-up, and draft slides.
Ongoing communication with company managers regarding business strategies, development, and upcoming acquisitions
Arranges complex and detailed travel plans, itineraries, and agendas for travel-related meetings
Desire and ability to accommodate all CEO requests
Schedules and organizes all corporate-sponsored functions and community outreach and assists in planning and funding employee recognition events
Trains others in the use of software, equipment, and other office systems
Ability to exercise a high degree of personal integrity, tact, discretion, and judgment
Is exceptionally loyal, holds all information highly confidential, and demonstrates grace under pressure
Serves as the right-hand person to the CEO and is the first point of contact
Acts as a "barometer," having a sense of the issues taking place and keeping the CEO updated
Supports all C-Level Executives on an as-needed and prioritized basis, including liaising with and guiding all newly hired Executive Management
Demonstrates leadership to maintain credibility, trust, and support from senior management staff
Builds relationships crucial to the organization's success and manages various special projects, some of which may have organizational impacts
Provides a bridge for smooth communications between the CEO and internal departments
Solid interpersonal skills and the ability to build relationships with C-Level Executives, staff members, manufacturers, consultants, vendors, and external partners

Qualifications

Minimum 5-7 years of related experience as a Senior Executive Assistant
Proficient in Microsoft Office suite (Word, Outlook, and Excel)
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with excellent follow-up skills
Strong written and verbal communication skills
Hybrid role with a willingness to work on and off-site, including the CEO's home office
Monday through Friday schedule, including some occasional nights and weekends
Strong work ethic, reliable, punctual, and honest
Practical and efficient
Positive attitude, team player, effectively navigates diverse personalities and thrives in fast-paced environments
Personable and polite, with excellent people skills, gracious and resilient
Flexible and able to accommodate spontaneous changes to routines and plans
Able to withstand deep background, credit, and reference checks
Willing to take a pre-employment personality test and drug screen
Long-term intent

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