Director of operations - St Paul, United States - Borealis Philanthropy

Description

Job Title:
Director of Operations

Reports to (Title):
Managing Director

Department:
Operations

Employment Classification:
Full-Time

FLSA Status:
Exempt

Base Annual Compensation Range:

The full-time salary range for this role is between $142,000 - $212,000 with exact salary depending on experience, and new staff rarely start at the top of the range.

Location:
Remote
About Borealis Philanthropy

From Black-led movement-building, to queer and trans liberation, to disability justice and inclusion, community organizers are working every day to bring about transformational change.

Borealis Philanthropy exists to listen to, invest in, and support them.

Our staff of experts come from the communities we serve, and bring their lived experiences, values, and visions to the work of supporting community-driven change through grantee and funder collaboration.

As a philanthropic intermediary, Borealis Philanthropy builds bridges between funders and organizers by creating opportunities for impact-driven investments.

We team with funders to conceive, develop, and implement grantmaking initiatives that resource the many innovative organizations within each of our respective grantmaking funds.

In partnering with philanthropy, we remove barriers to funding for grassroots organizations and invest in intersectional movements building a future that serves all of us.

Our Value
sAlchemy + Healing, Atrevida + Audacity, Accountability + Integrity, Ubuntu + Interconnectednes
sJob Overvie

wThe Director of Operations oversees the team responsible for developing, managing, and ensuring the smooth functioning of Borealis's core operational systems and processes.

These systems and processes including grants management, CRM software and data collection, technology, and office management.

Provides the strategic direction for internal operational systems and internal communication platforms; ensuring that systems are in line with organizational values and that platforms are equitably accessible.

Partners across departments to ensure that the grantmaking process, data collection and reporting systems, technology platforms, and overall office management meet the needs of multiple internal and external stakeholders
.Responsibilitie

sOrganizational Leadership and Strategy:
The Director of Operations serves as a member of the Management Team, providing organizational leadership in alignment with organizational values and vision, including:
The Operations Director collaboratively leads design, implementation and evaluation of processes and systems to increase operational effectiveness and efficiency for Borealis and facilitates internal communication and connectedness for the virtual staff tea
mServe as a visible and core member of leadership team and contribute strongly to cross-disciplinary teamwork, collaboration and planning for the organizatio
nIn partnership with the President, HR and the Management team, develops policies and procedures, ensuring they are accessible, equitable, documented, and up to date
.

Technology, Security, and Office Management :
The Director of Operations provides visionary and values aligned strategic management of organizational technology, security, and office functions, including:
Oversees organization-wide technology systems and digital securit
yIdentifies and champions opportunities for streamlining and improving technology, including integration across applications, workstream efficiencies, and internal communication platform
sEnsures that there are updated operational policies, systems, resources, and training for security, safety, and emergency protocols
.Oversees virtual and physical office administration, safety and accessibility of the virtual office environment and operational support for staff, events, and meetings


Grantmaking Operations:
The Director of Operations designs and ensures accessible and people-centered grantmaking operations, including:
Designs and leads strategy and improvement efforts in our grantmaking processes so that we can disburse grants quickly, track their progress efficiently, and improve our practices by actively listening to grantee
sWorks closely with the programs department to ensure that the grantmaking process meets the needs of funds, grantees, and donor

sDepartment Vision, Leadership, and Oversight:
The Director of Operations is the internal leader of the Operations Department, including:
Supervises, coaches, and mentors Operations staf
fDevelops and manages the operations department's annual work plan and budget
.Manage organizational memberships held by the Operations Department


Other Duties :

As a member of the Borealis staff, the Director of Operations performs certain functions that are not specific to their job, but support the organization as a whole.

This includes:
Submitting and approving expense reports and approving timecards by stated deadline
sAttending all staff meetings and required trainings and event
sParticipating in organizational development and change processes, including serving on committees or special project team
sModel Borealis' culture and values; align outcomes, practices, and communications within the organization's cultur
eLead special projects and other duties as assigne
dEducation & Experienc
eBachelor's degree in business, operations management, IT, or related field, Master's preferre
dTen (10) years of experience in operations for a nonprofit or philanthropic institution, preferre
dFive (5) years of previous supervisory experience, including leading a team
.Three (3) years experience with grants management and database administration, preferre
dTechnologically savvy with experience using systems and tools such as Salesforce, Zoom, Google Suite, Slack, and Asan
aCompetencies (Knowledge, Skills & Personal/ Behavioral Attributes
)Proven leadership experience with strong management skills, including the ability to coach, direct and inspire diverse staff towards a common goa
lSystems thinker and builder with strong conceptual and problem-solving skill
sExcellent written and verbal communication skill
sSuperior attention to detail with superb organizational skill
sAbility to work collaboratively and build relationships within a diverse virtual work environmen
tAbility to identify and mitigate risks to the organizatio
nExcellent project management skills - from the visioning phase, to clarifying roles and timelines, to executio
nAbility to manage change, work under pressure, manage multiple projects simultaneously both strategic and tactica
lAbility to apply disability justice lens to making systems accessibl
eCommitment to Borealis' vision and value
sWork Environment (Conditions and Physical Demands
)This job operates in a professional, virtual, home office or co-working environment, with local and national travel. In line with Borealis' commitments to racial equity and disability justice, our current policy is that no staff member travel or attendance at in person meetings is required at this time. If team members are interested in attending in person events, Borealis will, as needed, work to make reasonable accommodations to ensure their health and safety
.This role routinely uses standard office equipment, including a laptop computer and cell phone. The employee is generally required to spend long periods of time sitting, typing, and working at a computer. May require the ability to occasionally lift and transport items. Accommodations will be made based on ability and accessibility
.Commitment to Disability, Diversity, Equity, & Inclusio
nBorealis is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, please contact Borealis is an equal opportunity employer and does not discriminate on the basis of race, sex, religion, national origin, gender identity or expression, sexual orientation, disability, age, or any other category protected by local, state, or federal laws.

We are committed to building a diverse, equitable, and inclusive staff team. We strongly encourage applicants who are people of color, LGBTQ, women, trans and gender non- conforming people, people with disabilities; and/or formerly incarcerated people
.Applicants will need to submit a cover letter that includes, but is not limited to, answers to the following questions
:1. Why are you interested in working for a philanthropic intermediary that centers racial equity and the intersections with class, gender identity, sexual orientation, and ability

• 2. How do the values mentioned above connect to your own lived experience
• 3. How would you build community/develop relationships with different constituencies

(staff colleagues and/or grant applicants and/or grantees and/or donors ) in a national fully remote environment? Please try to make your answer as specific as possible to the work of the department to which you are applying
.
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