Assistant Registrar - College Station, United States - Texas A&M University

Description

Job Title

Assistant Registrar

Agency

Texas A&M University

Department

Office Of Registrar

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.

Embracing varying opinions and perspectives strengthens our core values which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Office of the Registrar has the primary responsibility of maintaining academic records of all current and former students.

The Office of the Registrar has two priority goals:

to maintain a high quality of service to all who come into contact with the office, and maintain and protect the academic integrity of the student record in accordance with University, state and federal guidelines.

What We Want

The Assistant Registrar will provide leadership for all aspects of the production and publication of the Undergraduate and Graduate and Professional catalogs.

This position will direct, supervise and oversee the maintenance of the University's course inventory in the student information system.

This position will provide guidance and training to the campus community on the use of the content management system (CourseLeaf) for both catalog production and course inventory.

They will develop and oversee catalog production timelines to ensure deadlines are met.

They will direct the review of curricular items submitted through the curricular approval workflow to ensure accuracy for catalog publication.

We seek a passionate and enthusiastic individual with project and time management skills, meticulous organizational skills, and a keen eye for attention to detail.

If the above description sounds interesting to you, we invite you to apply for this opportunity.

What You Need to Know


Salary :
$4,500 Monthly


Cover Letter & Resume:
A cover letter and resume are strongly recommended.


Other Requirements and Factors:
Must be punctual and dependable. Must be able to work occasional weekends and evenings during certain periods of the year. May include travel for professional meetings which may include weekend and evenings. Must work commencement ceremonies.

Qualifications


Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.
• Five years' experience in Admissions, Records, or higher education.

Required Knowledge, Skills, and Abilities:

• Knowledge of reporting tools, content management systems, student information systems and standard software applications.
• Working knowledge of database, spreadsheet and presentation software.
• Excellent verbal and written communications skills, diplomacy skills, researching skills, decision-making and problem-solving skills.
• Strong proofreading and editing skills, including attention to detail and ability to plan and organize effectively.
• Ability to manage multiple projects and work under pressure to meet deadlines.
• Ability to work independently and exercise discretion and judgment while performing job duties. Ability to multi-task and work cooperatively with others.

Preferred Qualifications:

• Familiarity with TAMU academic procedures and rules.
• Knowledge of FERPA.
• Ability to comply with TAMU, System, State and Federal laws, regulations, rules and policies. Knowledge of project management principles.
• Thorough knowledge of Microsoft Word, Microsoft Excel, Adobe Acrobat Professional and Banner student information system.
• Advanced knowledge of the CourseLeaf content management system. Knowledge of Confluence content management system and UC4 reporting tool. Knowledge of digital and web-based publishing with web accessibility.
• Master's degree in a related field.
• A minimum of three years' experience in a Registrar's Office at a major university.
• Two years of managerial or supervisory experience.
• Two or more years with Texas A&M University.
• Two years' experience using student information systems (Banner).
• Two years' experience in a position requiring proofreading, editing and researching skills.
• At least one year experience using content management systems (CourseLeaf).

Essential Duties/Tasks

University Catalog Production

• Directs and leads all aspects of the production and publication of the Undergraduate and Graduate and Professional Catalogs using our content management system (CourseLeaf).
• Coordinates with the various units on campus to ensure accurate information is reflected in the catalogs.
• Develops and oversees catalog production timelines to ensure deadlines are met.
• Evaluates effectiveness of catalog production processes to develop improved methods for the upcoming academic year.
• Researches peer institutions and industry for best practices.

Content Management System (CMS)

• Directs and delivers training sessions to the campus community on using CourseLeaf for catalog and course inventory.
• Oversees the development and updating of training materials.
• Consults with and maintains relationship with the CMS vendor to resolve software issues/concerns.
• Coordinates and performs thorough user testing of vendor updates, integration changes and web accessibility improvements in test environments.
• Directs the review of catalog content for accuracy and consistency.
• Serves as the catalog administrator including management of catalog workflows and roles in CourseLeaf.
• Identifies and recommends process improvements and efficiencies.

Supervision

• Supervises experienced professionals involved with catalog and course inventory operations.
• Ensures accurate, high-quality execution of assigned duties.
• Identifies professional development opportunities.
• Manages, plans and establishes goals and objectives for staff.

Curricular Reviews

• Directs and oversees the process of reviewing course proposal submissions through the Curricular Approval Request System (CARS) to ensure accuracy and consistency.
• Directs the development of procedures to streamline the course review process.
• Develops style guides on formatting preferences for catalog.
• Provides guidance and develops relationships with administrators, faculty and staff regarding the curricular approval process. Identifies and recommends process improvements and efficiencies.

Course Inventory

• Oversee the maintenance of course inventory in the student information system (SIS).
• Interprets rules, policies, and regulations as they affect course inventory.
• Oversees the reporting of the University's course inventory to the Texas Higher Education Coordinating Board (THECB).
• Researches and resolves discrepancies with course inventory.
• Runs ad-hoc data reports for users and internal reviews to ensure accurate course data.
• Identifies and recommends process improvements and efficiencies.

Is this a supervisory position that has the authority to hire employees or whose recommendations for hiring, termination or other change of employment status are given strong consideration?

Yes


Employees Supervised:
Administrative Coordinator II

Administrative Coordinator I

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.

Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

Instructions to Applicants:
Applications received by Texas A&M University must either have all job application data entered or a resume attached.

Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application.

We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive.

Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.