Clerk Typist - Spring Mills, United States - Penns Valley Area School District

Penns Valley Area School District

Verified Company

Spring Mills, United States

5 days ago

Posted by:

Mark Lane

beBee recruiter

Description

JobID: 541

Position Type:

Secretarial/Clerical/Secretary
Date Posted:

5/8/2024
Location:

Penns Valley High School
Closing Date:
05/22/2024 at 2PM

Penns Valley Area School District**
JOB DESCRIPTION

Position:
Library Clerk Typist

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Building Assignment:School Library

Supervisor:

Librarian/Building Principal
Qualifications:

Education:
high school graduate, preferably supplemented by business school training

Experience: successful experience in general office and secretarial work
Alternatives: can effectively prioritize tasks; Can acquire additional skills deemed necessary by the Penns Valley Area School District Board of Directors
Can demonstrate an aptitude for doing the work listed below using appropriate methods, materials, technology and office equipment; Can demonstrate effective and efficient office skills; Can do any bookkeeping work assigned, after proper instruction, using accurate figures and calculations; Can relate well with other school employees, with students and with the visiting public; Can understand and follow directions; Can perform assigned tasks with thoroughness, initiative, responsibility and accountability; Can readily adapt to changing situations.

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Job Summary:

Provide clerical support as assigned.

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Major Duties & Responsibilities:

Open library and start all computers the first day of each week
Check library materials in and out of the library
Maintain confidentiality of all communications, transactions and materials
Sign student passes for access to the library
Assist in maintaining library collection of books, magazines, videos, and DVD's
Assist groups and individuals in locating and obtaining materials
Assist teachers in signing out materials for classroom use (i.e. document cameras, laptop computers, etc.)
Provide telephone support
Add information to the district website pertaining to the school as instructed by the librarian/principal
Prepare requisitions for all purchasing of library materials and supplies
Help prepare library correspondence
Process all new materials and supplies once received and follow up with suppliers on items not received or received damaged
Add and delete books from ACCESS Pennsylvania
Fulfill interlibrary loan requests via ACCESS PA Power Library
Enroll new library patrons in the barcode system
Maintain Follett Library system (circulation computer and OPAC)
Prepare ID cards for students who have lost their cards, new students and staff
Collect money for fines, damaged materials, lost books and new library cards
Notify technology support of students who have forgotten their computer password
Assist students with classroom activities
Maintain operation of fax machine and printers (load paper, change ink cartridges, assist in troubleshooting, and monitor excessive student printing and sends and receives Fax's).
Shelve books using the Dewey Decimal System
Assist with inventory of books and materials
Print statistics each day, end of month and end of year from circulation system
Process mail
File publisher and vendor catalogs and various papers for future use
Keep track of inventories for supplies
Inspect materials for damage and repair as needed
Keep track of money received from varied resources and forward for deposit to general fund in the administrative office
Help substitutes become familiar with library procedures and training of volunteers
Assist with the overall appearance and tidiness of the library
Perform backup of circulation computer and shut down computers the close of school the end of each week
Assist in other building clerical duties as assigned by the building principal
Perform other duties deemed necessary by the librarian and/or building principal.

Position Specifications

Physical Demands
Often sitting at desk for extended periods.

Standing for limited periods of time.
Moderate lifting from 1530 pounds.
Some carrying up to 30 pounds.
Manual dexterity to use office equipment.
Repetitive movement of fingers and hands for keyboarding.

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Sensory Abilities
Visual acuity to read correspondence, computer screen.

Auditory acuity to be able to use telephone.
Ability to speak clearly and distinctly.

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Work Environment
Generally, office setting
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Temperament
Ability to work as a member of a team.

Ability to respond positively under stressful work situations.
Must be courteous, respectful and efficient.
Must be cooperative, congenial, and serviceoriented, and promote these qualities in

- the department.