Management Analyst Iii - Washington, United States - HunaTek Government Solutions

HunaTek Government Solutions
HunaTek Government Solutions
Verified Company
Washington, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

HunaTek is seeking a
Management Analyst to analyze business or operating procedures to obtain the most efficient methods of accomplishing work.

He/She will plan study of work problems and procedures, such as organizational change, communications, information flow, integrated production methods, inventory control, or cost analysis.

Collects and organizes information on problem or procedures including present operating procedures. Analyzes data gathered, develops information and considers available solutions or alternate methods of proceeding.

  • Position will be available contingent on award of contract on February 29, 2024

Essential Job Functions:


  • Administrative coordination of contract task orders from proposal stage to project closeout in accordance with relevant regulations.
  • Organizes Contracts Management folders in SharePoint.
  • Reviews invoices through the online Invoice Processing Platform (IPP).
  • Periodically audits invoices and billing for compliance with existing contracts and follows up and resolves all differences.
  • Develops and maintains a Compliance Calendar or tracking system of contractual reporting due dates in Excel, including contract renewals, registrations, action items and other areas as necessary, etc.
  • Assists the logistics division in product, equipment and supplier research and guidance.
  • Maintains complete and accurate contract files in accordance with all applicable regulations to facilitate internal administration and audits through eFiling in ILMS.
  • Remain current with customer policy, such as end of year funding action deadlines as they relate to contracting actions and maintain familiarity with customer contract policies and Acquisition Manuals.
  • Maintains liaison with operations and funding experts in functional areas.
  • Inform Bureau of African Affairs (AF) staff and recommend strategies and approaches to best use foreign assistance resources for the assigned portfolio at the country, regional and global level.
  • Research, and provide oral and written briefings, to AF leadership, other Department offices, practitioners in U.S. embassies, State Department public affairs officers, and interagency representatives
- on best practices, challenges and opportunities, programming needs and gaps, and potential for interagency program co-ordination.

  • Identify, recommend, and support the development of new programs aligned with AF's strategic objectives.
  • Identify and implement innovative approaches for working with embassies and grant recipients to improve the efficiency of AF/EX program management and to minimize administrative burdens.
  • Assist AF/EX in the development of SOPs for project management life cycle of projects including initiation, planning (e.g., Statements of Work), execution, and closure.
  • Track and analyze new political, economic, and security developments in subSaharan Africa that may affect current and future programming and use this to inform and support strategy development and the strategic alignment of AF program and activities with the Department and Bureau's highest priorities.
  • Uses technical expertise in assigned area to support the budget planning for AF including the preparation of foreign assistance materials (Congressional notifications, allocation requests, and operational plans).
  • Organize and participate in strategy and portfolio reviews to understand the impact and performance of AF programs.
  • Develop and support U.S. Government and international coordination mechanisms and strategic program planning.
  • Advise AF/EX on synchronizing programs with other U.S. Government and international efforts, developing recommended strategies to create more efficient planning and program management and oversight with U.S overseas missions, implementers, and relevant third countries and nongovernmental organizations.
  • Coordinate with other program practitioners to develop wholeofgovernment approaches to promoting immediate, mediumterm, and longterm objectives.
  • Travel periodically to subSaharan Africa to enhance program coordination with embassy representatives, and conduct site visits to oversee ongoing programming.
  • Use relevant State Department and interagency databases to track funding to inform decision making for foreign assistance for AF.
  • Serves as the action officer and is the initial point of contact for all incoming actions regarding assignment from Departmental offices, U.S. embassies/posts, other U.S. government (USG) agencies, international organizations, foreign governments, nongovernmental organizations, or other sources.
  • Monitors developing political situations or issues of administrative management as reported or identified in the various notifications received.
  • Confers with analysts and action officers in the various interested organizations.


to develop information, obtain clarification of divergent viewpoints, and build consensus for a course of action acceptable to the assigned regional Bureau.


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